ADMINISTRATIVE SUPPORT ASSISTANT

Summary

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The primary purpose of this position is to serve as a command headquarters level Administrative Support Assistant and principal executive support administrator for Air Mobility Command Public Affairs in the planning and execution of the daily operations of the Director and Deputy Director of Public Affairs (PA), including general analysis and staff advisory services.

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Duties

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• Serves as Executive Administrative Manager for the AMC/PA Director and Deputy, subordinate staff and the organization in general.
• Prepares and reviews executive-level correspondence, reports, and other materials for the Director and other senior leaders.
• Serves as executive advisor on administrative programs and initiatives within AMC Public Affairs Director's purview.

Requirements

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Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see
• The employee must be able to obtain and maintain a SECRET clearance as a condition of employ the appropriate security clearance.
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at:
• This position is subject to provisions of the DoD Priority Placement Program
• Work may occasionally require travel away from the normal duty station on military and/or commercial aircraft.
• The employee may be required to work other than normal duty hours, to include weekends, holidays, and overtime. Subject to being on call to support mission requirements and during periods of high activity. cont-
• -These irregular hours are usually not forecasted and require flexibility on the part of the member.
• The work requires the employee to drive a motor vehicle. An appropriate, valid state driver's license is required for the position.
• Disclosure of Political Appointments
• Employee must possess the ability to perform moderate physical activity involving lifting, brisk walking, and standing for long periods of time to perform the office mail function.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

In order to qualify, you must meet the Specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes Knowledge of organization, moderate to complex issues, program goals, missions, functions, administrative operations of the headquarters and its interrelation to PA. Knowledge and skill in applying analytical, evaluative, and investigative methods and techniques to issues concerning the efficiency and effectiveness of Public Affairs administrative and support program operations. Knowledge of various software and equipment sufficient to produce a variety of documents such as letters, spreadsheets, databases, and graphs, prepare project and staff reports. Skill in applying the laws, regulations, policies and precedents which affect Public Affairs programs and related support resources. Skill in applying a comprehensive range of staff concepts, objectives, policies, management/organizational techniques, and military command. Ability to carry out and complete assignments involving work with diverse and dynamic groups by gaining their cooperation with tact, courtesy and diplomacy and moving them toward an ownership of their objective without imposing personal bias.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-08 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge and skill to gather, assemble, analyze facts, draw conclusions, devise solutions to problems and identify changes and trends, sufficient to apply analytical and evaluative techniques to the identification, considerations and resolution of issues or challenges of a procedural or factual nature.
2. Knowledge of extensive rules, procedures, and operations applied to OPRS, EPRs, PRFs, awards/decorations, protocol and clerical assignments to perform the procedural and administrative work of the office.
3. Knowledge of military organizations and protocol.
4. Skill in coordinating administrative services for a warfighting headquarters and component command.
5. Skill and ability to produce a variety of documents such as letters, spreadsheets, databases, and graphs, consolidate documentation, prepare project and staff reports and deliver briefings to high-level officials both civilian and military.
6. Ability to communicate effectively, orally and in writing, to gain cooperation from others through tact, courtesy and diplomacy.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here .

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.