Office Administrator

Office AdministratorWe are seeking a reliable, organized, and proactive Office Administrator to support the smooth day-to-day operation of the office. This role will manage administrative tasks, coordinate communication, maintain records, support staff, and provide professional front-desk and client service.Key Responsibilities:Manage incoming emails, phone calls, mail, deliveries, and office correspondence.Provide front-desk coverage, greet visitors, and assist clients professionally.Maintain and organize physical and digital documents and records.Monitor incoming documents, portal messages, signatures, and other administrative requests.Coordinate appointments, meetings, calendars, and general office activities.Support staff and management with administrative and organizational tasks.Track invoices, payments, and other required administrative records.Manage office supplies, equipment, scanning, printing, postage, and common areas.Prioritize daily tasks, follow up on outstanding items, and escalate time-sensitive issues.Maintain a clean, organized, secure, and professional office environment.Handle confidential information with discretion and accuracy.Perform data entry and other general administrative duties as needed.Qualifications & Skills:High school diploma or equivalent.2+ years of administrative or office support experience.Strong organizational and time-management skills.Excellent verbal and written communication skills.Proficiency with Microsoft Office (Word, Excel, PowerPoint) and standard office equipment.Strong attention to detail and accuracy.Ability to multitask, prioritize, and work independently.Professional, dependable, proactive, and customer-service oriented.Ability to handle confidential information with discretion.