Parts Clerk

Parts Clerk

The Parts Clerk requires daily interaction with customers, prospects, vendors and coworkers to accomplish supply of material items needed to support a remanufacturing operation and a vehicle service department. Administrative tasks that are required to manage inventory, perform job costing and general office administration accompanies these responsibilities.

Essential duties and responsibilities include the following:

• Follows all policies and procedures
• Preparing all purchase orders
• Phone sales/Parts over the counter
• Set and manage reorder levels on all inventory & shop supplies
• Pull parts for mechanics
• Enter parts to repair orders, perform job costing
• Ensure the cleanliness of the stock room
• Unload cores from all trucks
• Inspect incoming cores
• Document incoming cores- paperwork
• Responsible for crediting, invoicing cores and core damage
• Responsible for shipping all parts, transmissions and cores
• Print repair orders and keep RO parts lists up to date
• Make ID tags
• Track and manage RTS warranty repairs
• Invoice and ship orders-parts
• Receive and stock shelves with all orders
• Quote orders-for parts prices
• Handle receiving and invoicing paperwork
• Pick up and deliver parts, equipment, transmissions and vehicles
• Follow up on parts and materials needed to complete assigned tasks
• Complete sales orders for corresponding completed repairs
• Schedule teardown of cores to fill existing and forecasted orders
• Complete sales orders for corresponding completed repairs
• Schedule all repairs to be performed
• Ensure all parts and materials are available as needed to complete repairs scheduled
• Ensure paperwork is completed properly and in a timely manner
• Shipping and receiving via UPS/USPS/Freight Load
• Organized record keeping or some filing may be required
• Other duties may be assigned

Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. May be asked to work nights and opportunity for overtime.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Education and/or Experience

• High school diploma or general education degree (GED) desired
• Clean driving record
• Company forklift certification
• 2 years Administrative and Inventory Control

Language Skills

• Good reading, writing, and verbal skills

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand/lift weight up to or more than 70 lbs. Employee may lie, stand, or sit for an extended amount of time, working in extreme weather conditions, and changing environments; may be asked to work in confined spaces.