Wealth Banking Executive Assistant

Application Deadline: 06/25/2026 Address: 320 S Canal Street Job Family Group: Business Management Responsibilities Establishes administrative support & reception best practices and ensures consistent adoption. Identifies, develops, recommends and implements cost saving opportunities and seeks approval for recommendations. Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems, and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports, and dashboards. Leads the planning, coordinating and implementing department events. Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives. Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. May manage and supervise the day-to-day functions of an administrative team. Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality. Tracks and distributes recognition awards on behalf of the Executive, as applicable. Resolves escalated issues. Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements. Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus. Exercises judgment to identify, diagnose, and solve problems within given rules. Works independently on a range of complex tasks, which may include unique situations. Broader work or accountabilities may be assigned as needed. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents, laws and regulations. Qualifications Typically between 8+ years of relevant experience with a minimum 2 years of experience managing other administration staff, as applicable; post‑secondary degree in related field of study. Technical proficiency gained through education and/or business experience. Verbal & written communication skills – In-depth. Collaboration & team skills – In-depth. Analytical and problem solving skills – In-depth. Influence skills – In-depth. Data driven decision making – In-depth. Compensation Salary: $57,500.00 – $106,500.00 Benefits We offer health insurance, tuition reimbursement, accident and life insurance, retirement savings plans, performance‑based incentives and discretionary bonuses. Please visit for more details. About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, communities and people. By working together, innovating, and pushing boundaries, we transform lives and businesses, and power economic growth worldwide. Equal Employment Opportunity BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation, please email View email address on click.appcast.io and let us know the nature of your request and your contact information. #J-18808-Ljbffr Hispanic Alliance for Career Enhancement