Dept. Asst. - Undergraduate Studies Seattle -. S. Lohre [Work Study]

Undergraduate Studies Program Assistant

Applicants must be enrolled students at Antioch University living in the United States

Start Date: 8/1/2026 End Date: 6/30/2027 Number of Positions: 1 Hours per Week: 20 Weekends Required: No Evenings Required: Yes

Supervisor: Sara Beth Lohre Alternate Supervisor: Cece Briggs

This position allows for remote work Yes Percentage of time that could be remote (0-100%): 80-90% Method to assess remote work: Weekly/biweekly check-ins with supervisor & any support team involved.

Job Description

Time estimates below reflect average weekly responsibilities. Tasks and workload may vary week to week depending on program needs, faculty requests, events, and ongoing projects.

• Support Undergraduate Program and faculty with projects as identified (1012 hours/week)
• Send reminders to faculty regarding administrative needs, including updated syllabi submissions and department materials (.51 hour/week)
• Post announcements, events, syllabi, and other updates to undergraduate website or learning management systems (12 hours/week)
• Maintain and update undergraduate website content as needed (12 hours/week)
• Assist with organizing, labeling, and archiving digital program materials and department resources including websites (.51 hour/week)
• Help manage undergraduate program email communications and announcements (12 hours/week)
• Create flyers, announcements, and promotional materials for undergraduate events and initiatives (12 hours/week)
• Assist with promotion of MA Pathways opportunities for undergraduate students through outreach materials, informational flyers, website announcements, and digital communications (.51 hour/week)
• Assist with classroom reservation coordination for undergraduate classes, meetings, and events by communicating with faculty and university departments regarding scheduling and availability (.51 hour/week)
• Support student engagement and outreach efforts related to undergraduate programming (12 hours/week)
• Create events on campus for students including decorating grad cap and other community-building efforts.
• Support the commencement team in helping with pre-planning on the day of the event.
• Attend weekly meeting with supervisor at predetermined time (1 hour/week)
• Review progress on current tasks and projects
• Clarify priorities, timelines, and next steps
• Problem solve challenges related to assignments and departmental needs
• Take on special research assignments from faculty as requested (57 hours/week)
• Locate updated journal articles, books, multimedia, and educational resources (23 hours/week)
• Research internship and volunteer opportunities relevant to undergraduate students (12 hours/week)
• Assist with outreach spreadsheets, summaries, and organization of research findings (12 hours/week)
• Support with assessment practices and exit interviews (2-4 hrs/month)

Qualifications

• Strong written communication and organizational skills ? Attention to detail
• Ability to work independently and manage multiple tasks.
• Basic familiarity with Microsoft Office, Google Workspace, Canva, website platforms, or similar technology

Position Type: Work Study Department: Undergraduate Studies (UGS) Seattle