Intern - AI Operations and Enablement, Enterprise Data, Analytics and Innovation

Description


Position at Vaniam Group


Intern, AI Operations and Enablement

What You'll Do


Vaniam Group is building AI into the way we work, and this role gets to work at the center of that effort. As our AI Operations and Enablement Intern, you'll partner with teams across the organization to identify high-leverage workflows, design AI-powered solutions, and create resources that make it easier for every employee to work smarter. This is a hands-on, cross-functional role for someone who thrives at the intersection of process improvement and emerging technology.


What You'll Work On

• Audit existing workflows across functions (Client Services, Scientific Communications, People Operations, Business Development) to identify repetitive, high-effort tasks suited for AI enablement

• Design and build standardized AI workflow playbooks that document step-by-step processes for using AI tools in day-to-day work

• Develop a reusable prompt library and set of standard operating procedures (SOPs) for Claude, Copilot, and other approved AI tools, tailored to each functional area

• Pilot AI-enabled workflow improvements with at least two teams, gather feedback, and iterate on the playbooks based on real-world use

• Create training materials and quick-reference guides that support AI adoption across the organization

• Present a final recommendations deck to leadership outlining adoption progress, measurable impact, and a roadmap for continued enablement

What You'll Learn

• How to assess organizational readiness for AI adoption and design change management strategies

• Prompt engineering techniques and best practices for enterprise AI tools, including Claude and Copilot

• Cross-functional stakeholder management in a fully remote, fast-paced environment

• How to translate ambiguous operational challenges into structured, scalable solutions

• The medical communications industry and how AI is reshaping healthcare marketing and scientific engagement

What You Must Have

Education:

• Currently pursuing a bachelor's or master's degree in business, Information Systems, Data Science, Organizational Development, or a related field

Skills and Competencies:

• Demonstrated interest in AI, automation, or process improvement (coursework, personal projects, or prior experience)

• Strong written and verbal communication skills, with the ability to document processes clearly for non-technical audiences

• Comfort working independently in a fully remote environment with collaborators across multiple time zones

Time Requirements:

• Availability to work at least 20 hours per week for 10-12 weeks (June through August 2026)

The Team You'll Work Closest With

You will work closely with the Enterprise Data, Analytics and Innovation department and collaborate with functional teams across Vaniam Group, including Client Services, Scientific Communications, People Operations, and Business Development.


Why You'll Love Us

• 100% remote environment

• Positive, diverse, and supportive culture

• Passionate about serving clients focused on Cancer and Blood diseases

• Generous parental leave benefit

• Work-Life Balance and Flexibility

About Us

Vaniam Group is an oncology-led partner to biopharma companies working at the forefront of complex, high-science medicine. With deep expertise in oncology and hematology, Vaniam Group helps clients make sense of evolving data, emerging insights, and real-world dynamics so teams can make confident decisions and move programs forward with clarity.
The company combines scientific depth, close collaboration with the medical community, and an integrated approach to insight and data that supports strategy across the oncology lifecycle. While oncology is where Vaniam Group's work is most established and refined, the same rigor and expertise are applied in other therapeutic areas where the science is complex and the stakes are high. For more information, visit