Administrative Assistant

Job Description

Job Description

Administrative Assistant About the Company Keval Transportation Service, LLC, a Keval Holdings, Inc. company, provides safe, reliable, and compassionate non-emergency medical transportation (NEMT) services to patients, healthcare providers, and communities. We are committed to professionalism, punctuality, and providing a high-quality experience on every ride—from pickup to destination. Position Overview We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. This position is ideal for someone who takes initiative, communicates professionally, handles confidential information responsibly, and enjoys helping a busy office operate smoothly. The Administrative Assistant will provide support in several areas, including scheduling, correspondence, recordkeeping, invoicing, receipt management, employee documentation, and general office coordination. Key Responsibilities Administrative Support • Answer telephone calls and manage correspondence professionally. • Schedule appointments, meetings, and maintain company calendars. • Prepare, format, proofread, and distribute routine documents and reports. • Provide general administrative support to leadership and staff. • Monitor assigned tasks and follow up to help ensure deadlines are met. Invoicing and Receipt Management • Prepare and distribute customer invoices accurately and promptly. • Enter invoices, payments, expenses, and other financial information into QuickBooks. • Collect, organize, scan, and properly file company receipts. • Match receipts with purchases, invoices, and supporting documentation. • Assist with tracking outstanding invoices and following up as directed. • Maintain accurate records to support bookkeeping and accounting functions. • Promptly report missing receipts, billing discrepancies, or payment concerns. • Protect confidential customer, employee, and financial information. Communication and Coordination • Greet visitors and represent the company in a welcoming and professional manner. • Coordinate routine requests with departments, employees, vendors, and outside partners. • Relay messages and important information accurately and promptly. • Respond to routine questions and direct inquiries to the appropriate team member. • Maintain clear, respectful, and professional communication. Records and Documentation • Maintain organized digital and physical filing systems. • Perform accurate and timely data entry into company systems and databases. • Assist with employee onboarding documents and personnel recordkeeping. • Organize and maintain operational, administrative, and financial records. • Ensure documents are complete, properly labeled, and easy to locate. • Follow company procedures for handling and storing confidential information. General Office Support • Order, organize, and maintain office supplies. • Assist with office equipment, service requests, and vendor coordination. • Help maintain a clean, organized, and professional office environment. • Support special projects across departments as needed. • Perform other related administrative duties as assigned. Qualifications and Skills • High school diploma or equivalent required; some college coursework preferred. • Two plus years of administrative, clerical, or office support experience preferred. • Experience using QuickBooks for invoicing, recording payments, tracking expenses, organizing receipts, and maintaining financial records preferred. • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint. • Experience using general office equipment, email platforms, calendars, and digital filing systems. • Strong organizational and time-management skills. • Excellent attention to detail and accuracy. • Professional written and verbal communication skills. • Ability to manage multiple assignments and meet deadlines. • Ability to handle sensitive and confidential information appropriately. • Dependable, adaptable, and able to work independently and collaboratively. • Willingness to learn new systems, procedures, and responsibilities. What Success Looks Like in This Role • You anticipate needs and remain two steps ahead. • You keep information accurate, organized, and easy to locate. • You prepare invoices and maintain receipts carefully and promptly. • You communicate with patience, clarity, and professionalism. • You follow through on assignments and meet established deadlines. • You remain calm, dependable, and solutions-focused in a busy office. • You take ownership of your responsibilities and ask questions when clarification is needed. Why Join Keval Transportation Service, LLC? • Become part of a growing healthcare transportation company. • Gain valuable experience across administration, human resources, finance, compliance, and operations. • Work in a collaborative and supportive environment. • Receive professional development and training opportunities. • Access opportunities for growth and advancement as the company expands. Company Benefits Benefits are available to eligible employees after completing 90 days of employment: • Medical, dental, and vision insurance • Paid time off and paid holidays • 401(k) retirement savings plan • Life insurance coverage • Professional development and training opportunities Compensation The hourly pay range for this position is

$19.00–$22.00

, based on the candidate’s experience, qualifications, and demonstrated skills.