Administrative Assistant - Engineering Support

Job Description

Job Description

Pay: $24.00 - $26.00 per hour

Job description:

Savvy Staffing Solutions is seeking a detail-oriented  Engineering Support Coordinator for a growing manufacturing company in  Sturbridge, MA . This position provides administrative and operational support to the Engineering, IT, Quality, Estimating, Purchasing, and Customer Service teams. If you're highly organized, enjoy working in a fast-paced manufacturing environment, and have strong computer skills, we'd love to hear from you!

Responsibilities:

• Support Engineering, IT, and Quality departments with daily tasks and special projects.
• Gather engineering drawings, quote history, and pricing information for estimators.
• Prepare RFQ packages and remove customer-identifying information before sending to vendors.
• Enter quotes into the company system, calculate pricing, prepare formal quotations, and maintain quote records.
• Perform order entry, create jobs, issue order acknowledgments, and update customer orders as needed.
• Review purchase orders for pricing, delivery, terms, quantities, and customer requirements.
• Assist with ISO audits and maintain documentation in accordance with quality procedures.
• Contact vendors for material and outside processing quotes.
• Review requisitions for accuracy and ensure all required certifications and documentation are obtained.
• Purchase materials while negotiating pricing, delivery schedules, and terms.
• Match purchase orders with packing slips and verify pricing and tax status.
• Assist customers with order inquiries and resolve concerns when needed.
• Support order fulfillment activities as required.
• Greet visitors, distribute incoming mail, and provide general office support.
• Perform other duties as assigned.

Qualifications:

• Previous experience in an administrative, engineering support, customer service, purchasing, estimating, or manufacturing office environment preferred.
• Strong computer skills and ability to learn company software.
• Excellent organizational skills with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.
• Experience with purchase orders, order entry, quotations, or manufacturing documentation is a plus.
• Familiarity with ISO quality systems is preferred but not required