Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a fast-paced accounting team. This individual will be responsible for processing high-volume accounts payable transactions, ensuring vendors are paid accurately and within established terms, resolving outstanding payment issues, and supporting AP reconciliations and reporting. The ideal candidate will have prior experience in an industrial, manufacturing, distribution, or inventory-driven environment and be comfortable managing multiple priorities while maintaining a high level of accuracy.

Key Responsibilities:

· Process and reconcile high-volume accounts payable transactions

· Verify accounting entries by comparing system reports and account balances

· Review invoices and expense reports and accurately code expenses to appropriate accounts and cost centers

· Process vendor payments and take advantage of available payment discounts

· Verify vendor information and maintain accurate supporting documentation

· Research and resolve purchase order, invoice, contract, and payment discrepancies

· Track outstanding credits and vendor credit memos

· Process stop payments and purchase order amendments as necessary

· Review and process employee expense reports and advances

· Maintain organized AP documentation and filing systems

· Prepare and distribute weekly and month-end AP reports and financial summaries

· Maintain and report on various accounts payable metrics

· Process and maintain petty cash transactions

· Communicate with vendors and internal departments to resolve outstanding issues

· Assist with additional accounting projects and responsibilities as needed

Qualifications:

· 1–2+ years of accounts payable experience required

· Previous experience in a high-volume industrial, manufacturing, distribution, or inventory-based AP environment strongly preferred

· Experience working with purchase orders and inventory-related transactions

· Strong understanding of invoice processing, vendor payments, reconciliations, and expense coding

· Strong computer and general office systems skills

· Excellent organizational and time-management abilities

· Strong attention to detail and accuracy

· Effective written and verbal communication skills

· Strong analytical and problem-solving abilities

· Ability to manage multiple priorities and deadlines simultaneously

· Ability to work independently while contributing effectively within a team environment

Ideal Candidate:

The ideal candidate is a hands-on AP professional who is comfortable working in a high-volume, inventory-driven environment. This individual should be organized, dependable, detail-oriented, and capable of investigating discrepancies and communicating effectively with vendors and internal teams.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.