Fleet Maintenance Manager

Fleet Maintenance Manager

Velociti LLC is seeking a highly organized and compliance-driven Fleet Maintenance Manager to oversee the full lifecycle of our company fleet and ensure adherence to all U.S. DOT and FMCSA regulations.

This role is critical to maintaining fleet safety, operational readiness, and regulatory compliance across the organization. While this is not a mechanic position, a strong understanding of vehicle maintenance, safety standards, and fleet operations is essential.

You'll also play a key role in onboarding and training employees on safe vehicle use, compliance expectations, and accountability standards.

Fleet Administration & Compliance

• Manage vehicle registration, titling, licensing, and insurance documentation
• Maintain accurate fleet records (mileage, maintenance, inspections, assignments)
• Ensure documentation is audit-ready and accessible
• Manage telematics systems and fleet data integrity

DOT & FMCSA Compliance

• Oversee FMCSA registrations, including freight broker permits and UCR renewals
• Develop and maintain compliance programs, policies, and driver handbooks
• Act as the internal subject matter expert on FMCSRs
• Partner with legal counsel and third-party vendors to stay current on regulations

Driver Qualification & Records

• Maintain Driver Qualification Files (DQFs) for all CMV drivers
• Coordinate background checks and motor vehicle record reviews
• Ensure all driver documentation meets FMCSA standards

Hours of Service & ELD Oversight

• Ensure compliance with HOS regulations
• Manage ELD systems and required data retention
• Evaluate eligibility for exemptions and maintain documentation

Maintenance & Vendor Coordination

• Create and manage preventive maintenance schedules
• Coordinate repairs with vendors and track costs
• Monitor vehicle downtime and rental usage
• Ensure all vehicles meet safety and performance standards

Vehicle Safety & Inspections

• Enforce pre- and post-trip inspection procedures
• Maintain DVIRs and annual inspection records
• Ensure timely repair of identified issues

Fleet Readiness & Equipment

• Prepare vehicles for deployment (cleanliness, equipment, functionality)
• Maintain inventory of fleet tools and supplies
• Ensure consistency across all vehicles

Training & Onboarding

• Lead fleet-related onboarding sessions for new hires
• Train employees on safety, telematics, and compliance requirements
• Support HR with up-to-date fleet policies and materials

Fleet Operations & Optimization

• Manage vehicle assignments and returns
• Maintain fleet rotation to minimize downtime
• Provide reporting on fleet performance, compliance, and costs
• Partner with operations and safety teams to improve efficiency and reduce risk

What Success Looks Like

• Accurate and audit-ready compliance documentation
• On-time renewals and regulatory filings
• High HOS and ELD compliance rates
• Reduced vehicle downtime through proactive maintenance
• Strong fleet readiness for onboarding
• Decreased safety incidents and violations
• Efficient cost management and reporting

What You Bring

Required

• 4+ years of experience in fleet management, DOT compliance, or transportation operations
• Strong knowledge of FMCSA regulations (driver qualification, HOS, inspections)
• Excellent organizational and documentation skills
• Experience coordinating vendors and managing schedules
• Strong communication and training abilities
• Familiarity with fleet systems, telematics, and office software
• Valid driver's license with insurable record
• Ability to manage multiple priorities independently

Preferred

• Experience with ELD systems and HOS tracking
• Knowledge of telematics platforms and fleet analytics
• Experience with tools such as J.J. Keller, Samsara, or Geotab

Work Environment

• Onsite role based in Riverside, MO with occasional flexibility to work from home
• Mix of office work and hands-on vehicle inspections
• Ability to lift up to 40 lbs and work outdoors as needed
• Standard MondayFriday schedule with occasional after-hours support