Accounting Specialist AR

Accounting Specialist

United Service Companies has been in the business of people and service since 1965. We empower lasting change and bring solutions to the service industry that are efficient, effective and transform the way our customers do business. United Service Companies is comprised of 7 divisions that serve multiple industries across the entire United States. From aviation to tradeshows, special events to the hospitality industry and more, United Service Companies is the place you want to be!

Position Summary

The Accounting Specialist is responsible for supporting the day-to-day accounting operations of the organization through accurate billing, reconciliations, customer account maintenance, and general accounting support functions. This role ensures the integrity of financial records, timely processing of invoices and credits, and compliance with internal accounting procedures and reporting requirements. The ideal candidate is detail-oriented, analytical, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

• Perform account reconciliations to ensure accuracy of customer balances and resolve discrepancies in a timely manner.
• Process customer credits and billing adjustments while ensuring proper documentation and approvals are obtained.
• Generate and distribute customer statements on a regular basis.
• Perform weekly and monthly billing operations, including invoice creation, validation, and distribution to customers.
• Collect, organize, and maintain data required for sales tax reporting to support compliance and reporting accuracy.
• Maintain organized and accurate accounting records in accordance with company policies and procedures.
• Collaborate with internal departments to resolve billing discrepancies, account concerns, and customer inquiries.
• Maintain and track customer deposits, ensuring proper application to outstanding invoices and accurate recording within the accounting system.
• Assist with accounts payable, accounts receivable, and general ledger activities as assigned.
• Support month-end and year-end closing activities as needed.
• Perform additional accounting and administrative duties as assigned.

Qualifications

Education and Experience

• Associate's degree in accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounting, billing, or accounts receivable experience preferred.
• Experience working with accounting software and ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong attention to detail and high level of accuracy.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and reconciliation skills.
• Ability to maintain confidentiality of sensitive financial information.
• Demonstrated ability to work independently and collaboratively with cross-functional teams.

Working Conditions

• Primarily office-based environment with prolonged periods of sitting and computer work.
• Occasional overtime may be required during month-end, year-end, or audit periods.

Equal Employment Opportunity Statement

United Service Companies is an equal opportunity employer and is committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business needs.