Facility Coordinator

Victory Bay Recovery Center JobResponsible for assisting in the daily operations of Victory Bay Recovery Center in helping clients achieve life-long sobriety.Essential DutiesMonitor and direct the daily schedule of clients; including performing tasks and staying on schedule to attend all treatment and activities. Organization and punctuality are key.Fridge Temperature Log daily.Completing Environment of Care Inspection.Completing the weekly & monthly facilities checklist.Weekly house inspectionsCoordinating and scheduling larger repairs for homes with Operations Coordinator approval.Gathering multiple estimates for larger repairs to accurately assess the best options for repairs.Completing minor repairs at Victory Bay Recovery and Harmony Bay Wellness Centers. This includes maintenance such as daily perimeter checks & parking lot checks for leaves or other debris to ensure a clean and inviting exterior.Preparing and responding to inclement weather by utilizing salt, shoveling, or any other necessity to keep clients and staff safe.Following up with services to ensure repairs were done correctly and all invoices are paid in a timely manner.Weekly checks of fleet vehicles to ensure correct tire pressure, oil changes, and other necessary repairs as needed.Coordinating and scheduling repairs for fleet vehicles as needed.Gathering and purchasing supplies to complete repairs as needed.Submit weekly reports to Operations Coordinator giving detailed status of all current tasks.Transportation of clients when there are no repairs to be made.Fill in for Logistic Managers and their job duties when needed.Manage multiple storage units.Additional DutiesAssists and covers other staff when necessary to maintain high productivity and efficiency in the department.As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly.Interpersonal RelationsCreate Meaningful Connections: Demonstrates ability to function effectively as a part of team. Uses outstanding oral and written communication with employees at all levels of the business for support and sharing of information.Take Accountability: Take constructive feedback and prevent discourse among our peers.Live in the Solution: Critically thinking should be the solution when problems arise. Having the ability to accepts constructive criticism well in an open and non-defensive manner.Be Professional: Wear business casual attire (please see dress code policy).CompetenciesAdaptabilityCustomer ServiceDecision MakingDependabilityEthicsInterpersonal SkillsJob KnowledgeConflict ManagementOrganization SkillsProductivitySelf DevelopmentTeamworkPerformance Standards & MeasurementCompliance with essential and incidental duties; compliance with company policies and procedures.Compliance with state and federal laws and regulations applicable to the business.Equipment, Tools & MachinesUse of computer, telephone, and other office equipment such as a printer and fax.Use of company network and email domain.Working ConditionsAir conditioned and well-illuminated office environment and outdoor environment.May have several responsibilities at once. Interaction with other is constant and can be interruptive.Work may be stressful at times due to high level workflow.Occasional travel in the performance of assigned duties.Availability to work flexible hours including weekends, holidays, and evenings as is required to comply with the purpose of the job and accommodate client needs.Participates in educational training, orientations, or compliance programs as needed to maintain competency.If you must leave your employment with our company, we request employee's to give us at least 14 days resignation notice in writing.DemandsEnthusiastic self-starter operating with sustained energy and showing great initiative.Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc.Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors.Talk and hear both by person and by telephone; ability to speak clearly and effectively using proper grammar before patients, employees and business partners, among others.Excellent organizational skills.Accepts constructive criticism well in an open and non-defensive manner.Ability to manage conflicting priorities. Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment.Ability to function independently and with flexibility.Ability to work under pressure, handle multiple tasks and interruptions.Occasional lifting of moderately heavy office supplies; ability to lift supplies for community events, trade shows, conferences, and other marketing opportunities applicable to the organization; ability to lift, push or pull up to 25lbs.Ability to sit, stand, or walk for extended periods of time.Must have strong computer skills to meet Microsoft Office and Electronic Health Record software requirements.QualificationsEducation:High School Diploma, required.Monday-Friday 8:30-5:00pm