Administrative Assistant to the Business Office

Administrative Assistant to the Business Office The Administrative Assistant reports to the Business Office Manager and performs administrative assistant duties for the Business Office. The position also serves as the College’s Cashier and is responsible for receiving, processing, recording, and depositing payments and receipts in accordance with College procedures. Duties Distribute mail to the Business Office; open all “PC” mail and distribute. Open mail for the VPFA and Controller; date and place in designated folders for their review. Manage paper flow for the VPFA from other areas on campus, such as invoices and contracts that need VPFA signature. Maintain contract files. Assist in risk management by reviewing certificates of liability insurance and keeping them current. Complete insurance renewals. Provide workers’ compensation and general liability audit support. Compile conflict of interest forms annually. File accident claims and coordinate repairs when needed. Work with Campus Police to maintain a list of campus-owned vehicles. Coordinate paperwork when a vehicle is purchased or sold, including tax exemption forms. Maintain property files. Manage office supplies for the Business Office, including paper and coffee supplies. Manage communication between Board of Trustees committees supported by the VPFA and maintain documentation for each committee. Take minutes at Board of Trustees meetings. Receive checks, cash, and money orders for tuition in person and by mail; write receipts, prepare deposits, and post to student accounts in Banner. Receive checks, cash, and money orders for general receipts, by postal mail and by interoffice mail, including athletic game revenue; write receipts, prepare deposits, and post to the general ledger in Banner. Process credit card payments for Escrow Deposits and post to student accounts. Process credit card payments for miscellaneous general receipts and post to general ledger accounts. Check Synovus Bank website daily for incoming ACH and wire transfer credits related to student accounts; notify appropriate departments as needed, and post payments to the appropriate student account in Banner. Maintain the $900 petty cash box. Provide backup support for billing and payment questions for students and parents in person, by phone, or by mail. Set up new Laurens County Academy of Music students in Banner, manage the spreadsheet for LAC, and post payments Apply student payments from collection agency. Scan weekly checks, direct deposits, and journal entries into DocuPhase. Enter journal entries provided by the other accounting staff. Process ACH enrollments for vendors. Make weekly cash deposits at the College’s bank. Serve as the Retention Officer for the Business Office. Other duties as assigned. Qualifications Good organizational, time management, and decision-making skills are essential for this position. Ability to effectively communicate with people at all levels is also needed. Experience with Microsoft Word and Excel is a requirement. Ability to handle sensitive matters confidentially. 503 S. Broad St., Clinton, SC 29325 Presbyterian College is an Equal Opportunity Employer, committed to creating and sustaining an environment in which all individuals are treated with respect and dignity. The College does not discriminate on the basis of race, color, religion, creed, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other legally protected status. #J-18808-Ljbffr Presbyterian College