Senior Executive Assistant to CEO

Job Description

Job Description

Senior Executive Assistant to CEO [2918]

Corporation seeks a permanent Senior Executive Assistant to the CEO to provide high-level administrative and operational support.

Responsibilities:

• Proactively maintain and manage internal calendars and resolve scheduling conflicts.
• Coordinate logistics for meetings, conferences, and special events, developing agendas and action items, visiting venues, and contacting vendors.
• Screen incoming communications, such as phone calls, emails, text messages, and mail, and respond on behalf of executive when necessary.
• Support financial management by preparing reports and budgets.
• Prepare and edit presentations and documents.
• Coordinate complex travel arrangements.
• Liaise between executive office and internal and external stakeholders, such as clients, staff, and vendors.
• Perform research and compile data.
• Maintain confidential files and records.
• Additional duties and responsibilities as assigned to support executives.

Qualifications:

• Must have previous experience supporting the CEO of a mid-sized corporation.
• Exemplary verbal, written, and interpersonal communication skills.
• Strong foresight and ability to anticipate needs of executives.
• Self-starter with proven record of meeting deadlines and executing tasks in a fast-paced environment.
• Excellent follow-through and project management skills.
• Highly organized and attentive to detail.
• Flexible and able to adapt to changing environments.
• Sound judgment and problem-solving skills.
• Handles confidential information with discretion.
• Positive, professional attitude with the ability to collaborate effectively with senior leadership and external stakeholders.
• Strong computer and software skills and proficiency in Microsoft Office applications.

Requirements:

• Bachelor’s degree.
• Must be consistently available to work extended hours as needed to support executives.
• Ability to travel to onsite events and meetings.

Salary: $120,000 - $130,000

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing View email address on us.fitly.work. Due to the high volume of applications, we are unable to respond to each candidate individually.