Executive Assistant to the CEO & Executive Office

Job Description

Job Description:\n\nThe Executive Leadership Council is the preeminent member organization for the development of diverse global leaders. Comprised of more than 800 current and former corporate CEOs, board members and senior executives at Fortune 1000 & Global 500 companies, entrepreneurs leading top-tier firms, and recognized thought leaders, we open channels of opportunity for the development of executives to positively impact business and communities.\nWe are currently seeking a Executive Assistant to the CEO & Executive Office to join the Executive Office in our Washington, DC office.\n \nPosition Overview\nThe Executive Leadership Council (ELC) seeks a highly capable, polished, and exceptionally organized Executive Assistant to the President & CEO to provide high-touch executive, administrative, and operational support within the Office of the Chief of Staff. Reporting to the Chief of Staff, this role is responsible for supporting the day-to-day effectiveness of the President & CEO while helping ensure continuity, responsiveness, and disciplined execution across the executive office.\nThis role is designed to support both current executive priorities and CEO transition activities. As such, the Executive Assistant will serve as a critical partner in managing calendars, travel, briefing materials, follow-up coordination, stakeholder communications, and executive office logistics, while also supporting transition planning, onboarding readiness, and continuity of operations during periods of leadership change.\nThe ideal candidate brings strong executive support experience, excellent judgment, discretion, and responsiveness, along with the ability to manage shifting priorities, complex schedules, and sensitive information in a high-visibility environment. This role requires a professional who can operate with confidence and maturity, anticipate needs, create order, and ensure that senior leaders are well prepared, well supported, and positioned for success.\nThis is a part-time role expected to operate with flexibility based on executive priorities and business needs, while maintaining strong availability during core business hours and timely responsiveness to high-priority matters.\n \nESSENTIAL JOB FUNCTIONS & KEY OUTCOMES\nEXECUTIVE SUPPORT & CALENDAR MANAGEMENT\n\n Manage and prioritize the President & CEO's calendar, including scheduling complex internal and external meetings, resolving conflicts, and ensuring alignment with strategic priorities and time-sensitive business needs.\n Support the effective use of executive time by sequencing meetings thoughtfully, confirming objectives, coordinating follow-up actions, and helping maintain focus on priority initiatives.\n Coordinate domestic travel arrangements and prepare clear, comprehensive itineraries and logistics as needed.\n Prepare, organize, and quality-check briefing materials, presentations, reports, agendas, and background documents for meetings, events, and executive engagements.\n Draft, edit, format, and proofread select correspondence, communications, and executive documents on behalf of the President & CEO with professionalism, accuracy, and discretion.\n Anticipate routine support needs, proactively identify scheduling or information gaps, and help ensure the executive office operates with efficiency and readiness.\n\nCEO TRANSITION SUPPORT & EXECUTIVE OFFICE CONTINUITY\n\n Provide administrative and coordination support for CEO transition activities, helping ensure continuity of operations, strong communication flow, and smooth executive office handoffs.\n Partner with the Chief of Staff to support transition planning, onboarding logistics, leadership briefings, stakeholder meeting preparation, and related follow-through for incoming or transitioning executive leadership.\n Help maintain continuity across critical meetings, materials, schedules, contact records, and executive office processes during periods of leadership change.\n Track transition-related priorities, deadlines, and action items, escalating issues and identifying gaps that may affect readiness, sequencing, or stakeholder experience.\n Support the preparation of transition materials, briefing books, and organizational context documents that help position leadership for informed and effective decision-making.\n Contribute to a smooth, professional, and well-coordinated transition experience for internal and external stakeholders, while protecting confidentiality and managing sensitive information with care.\n\nSTAKEHOLDER COMMUNICATION & RELATIONSHIP MANAGEMENT\n\n Support communication and coordination with internal and external stakeholders on behalf of the President & CEO and Chief of Staff, ensuring professionalism, responsiveness, and follow-through.\n Serve as a dependable point of coordination for meeting logistics, scheduling communications, document requests, and select executive office correspondence.\n Maintain a high standard of professionalism and discretion in all interactions with senior leaders, staff, members, partners, and external constituents.\n Help facilitate timely communication, next steps, and issue resolution across executive office priorities, ensuring stakeholders are appropriately informed and aligned.\n Use sound judgment in handling sensitive requests, confidential matters, and shifting priorities in a high-touch executive environment.\n\nADMINISTRATIVE, FINANICAL & PROCUREMENT SUPPORT\n\n Process expense reports, manage receipts, and support timely and accurate submission of executive office expenses and related documentation.\n Assist with invoice processing, vendor coordination, and basic financial tracking in partnership with internal stakeholders, ensuring accuracy, completeness, and follow-through.\n Manage shared drives and archives (e.g., SharePoint, Teams, or OneDrive) to ensure consistent organization and governance.\n Provide high-quality document preparation, formatting, editing, and proofreading support for executive materials, presentations, and internal documents.\n Maintain organized records, files, and support materials that strengthen continuity, accessibility, and overall executive office efficiency.\n Help ensure that administrative workflows, supporting documents, and routine office processes are handled in a timely, organized, and dependable manner.\n\nMEETING & COMMUNICATION SUPPORT\n\n Prepare agendas, gather materials, and distribute pre-read packets for ELT meetings.\n Attend meetings as requested to record key decisions, notes, and action items.\n Follow up on action items to ensure progress and accountability.\n Draft, proofread, and edit internal communications, memos, and presentation materials for the ELT.\n Maintain the confidentiality of all organizational, personnel, and financial information.\n\nPARTNERSHIP WITH THE CHIEF OF STAFF & EXECUTIVE OFFICE\n\n Work in close collaboration with the Chief of Staff to synchronize administrative workflows with strategic priorities.\n Ensure that all scheduling, materials, and communications reflect the strategic direction set by the CEO and the Executive Leadership Team.\n Provide administrative insight and feedback to support the Chief of Staff's management of the CEO's operating rhythm.\n Serve as a trusted liaison between the Executive Office, Executive Leadership Team, and internal or external stakeholders, maintaining professionalism and alignment with organizational values.\n\nPART-TIME SUPPORT MODEL & GENERAL DUTIES\n\n Operate successfully within a part-time (25-30hrs.) support model, demonstrating flexibility, strong prioritization, and responsiveness in alignment with the CEO's needs and organizational priorities.\n Maintain availability during core business hours (8am-6pm) as needed, with scheduling flexibility to support priority meetings, urgent requests, and time-sensitive business matters.\n Bring strong judgment, professionalism, and personal accountability to managing multiple priorities efficiently within a dynamic executive office environment.\n Create and manage a seamless information sharing workflow within the CEO, the Executive Office, and the overall organization.\n Contribute to the achievement of established department goals and objectives and adhere to department policies, procedures, quality standards, and safety standards.\n Maintain current professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing professional networks, and participating in professional associations.\n Ability to work in a fast-paced office environment, demonstrating a flexible approach with short deadlines, and the ability to maintain high project organization, multitask, and a focus on quality of results with attention to detail in an ever-changing environment. \n Perform other duties as needed.\n\n \nEDUCATION, EXPERIENCE & CREDENTIALS\n\n Bachelor's degree in Business Administration, Project Management, Non-Profit Leadership, Public Administration, Organizational Leadership, or a related field preferred; equivalent relevant experience may be considered in lieu of a degree. Master's preferred.\n Minimum of 6+ years of Executive support experience, preferably within a large nonprofit, Fortune 1000 corporate, or a complex organizational environment with progressive responsible executive support, chief of staff support, or senior administrative experience, preferably supporting President & CEO, Executive Director, C-suite, or other senior executive leaders.\n Corporate, nonprofit, and/or corporate consulting experience with regular exposure to senior executives and C-suite leaders, with demonstrated ability to engage credibly and support high-priority relationships in high-touch environments preferred.\n Experience supporting senior leaders through transitions, special projects, board-facing work, executive onboarding, or other high-priority operational changes strongly preferred.\n Demonstrated experience & success in administrative operations such as managing complex calendars, travel, briefing materials, correspondence, expense & contract management, and executive follow-up in a fast-paced, high-visibility environment.\n Demonstrated ability to work independently, anticipate needs, and bring structure, follow-through, and responsiveness to executive support work.\n High degree of discretion, sound judgment, maturity, and ability to handle confidential and sensitive information appropriately in all interactions.\n Demonstrated success in Proactive Ownership such as the anticipation of needs, identifies solutions, and taking initiative.\n\nCOMPETENCIES\n• Mission Alignment & Awareness: Has a passion for and commitment to opening channels of opportunity for the development of diverse professionals to positively impact business and local communities; contributes to the organization by understanding and aligning actions with the organization's goals, core functions, culture, and values.\n• Relationship Building: Develops and maintains internal and external trusting, professional relationships, including using listening and understanding to build rapport; recognizes the business concerns and perspectives of others and works in a manner that is mutually beneficial; consistently communicates and shares information with others; interacts effectively with people of diverse backgrounds; develops a reputation as a neutral, approachable professional within the department, business units and external contacts; establishes external networks with individuals who can be directly beneficial to the achievement of work-related goals.\n• Leadership Identity: A trusted, proactive professional who exemplifies discretion, initiative, and excellence, ensuring the Executive Office operates with clarity, efficiency, and integrity.\n• Planning & Results Orientation: Organizes and executes work to meet organizational goals and objectives while meeting quality standards and following organizational processes; ensures individual performance does not negatively impact the performance of others; recommends additional resources that would improve effectiveness and helps others access required resources; identifies opportunities to improve work processes and efficiency; contributes to setting work priorities and direction; identifies in advance when intended results may not be achieved; takes initiative; is not satisfied with the status quo.\n• Teamwork & Collaboration: Works well cross functionally and with others on the team to achieve personal goals, team goals, and organizational goals; takes responsibility for individual actions in order to achieve consistent results; fosters team camaraderie, collaboration, and cohesion; understands the impact of one's actions on the ability of their team members to do their jobs; respects the differences other team members bring to the table by openly seeking others' opinions; makes suggestions to improve team engagement and effectiveness; supports implementation of team decisions; professionally gives and seeks feedback in order to achieve common goals.\n• Problem Solving & Decision-Making: Identifies problems and uses logical analysis to find information, understand causes, and evaluate and select best possible courses of action; seeks information and input to fully understand the cause of problems; takes action to remove obstacles and address problems before they impact performance and results; initiates the evaluation of possible solutions to problems; assesses risks before making a decision; does not take unnecessary risks; effectively navigates through ambiguity, using multiple data points to analyze issues and identify trends.\n• Creativity & Innovation: Thinks beyond the confines of traditional models to recognize opportunities and find new and better ways of doing things; questions common practice and contributes to improvement of processes and outputs; proposes novel ideas; utilizes appropriate brainstorming techniques to generate ideas; researches current thinking and shares ideas; explores different alternatives that would achieve a similar output, with the goal of achieving process simplification or efficiencies.\n• Resilience & Managing Uncertainty: Adjusts thinking and behavior in order to adapt to changes in the job and work environment with limited stress; is able to work effectively in an unstructured environment; actively promotes and advocates the advantages of changes when new and credible information emerges; acknowledges uncertainty and shares constructive coping strategies with team members.\n• Communication & Interpersonal Effectiveness: Effectively and appropriately interacts and communicates with others to build positive, constructive, professional relationships; tailors communication style and messages based on the audience; seeks to understand others' points of view, observes verbal and non-verbal cues to encourage open and honest discussions; uses clear, precise, and error-free language; invites and encourages others to participate in discussions; identifies and helps