Executive Assistant

Kavilco Incorporated (Kasaan Alaska Village Corporation) is a small corporation organized under the Alaska Native Claims Settlement Act of 1971. The business office is in Seattle and the main office is located in Kasaan, Alaska, a small Southeast Alaskan village —the original homelands of the Kasaan Haida people.

On November 1, 1989, the company (fund) began to operate as a self-managed, privately held, closed end management investment company as defined by the Investment Company Act of 1940. Since 1980, the Fund has distributed $63,270,299, Per 120 original shareholders, each has received $527,252. Dividends are declared and paid twice a year.

The Seattle office has two full-time employees (Chief Financial Officer CFO and Executive Assistant). The President, who resides primarily in Kasaan deals with the general management of the Alaskan property, including 23,040 acres of land, timber, and buildings including the only Haida longhouse in the United States. The CFO and the President report to the company’s 9-person Board of Directors. The Executive Assistant’s primary responsibility is to work directly with the CFO on numerous financial issues, including dividend distribution, and Security and Exchange (SEC) compliance. The Executive Assistant also provides administrative support to the President, including support for land and property management, Board meetings, shareholder records, elections, and front office reception.

The applicant should have extensive experience in QuickBooks and Microsoft office applications and be able to work in a two-person office business environment with multiple responsibilities; ability to multi-task and prioritize. Strong interpersonal skills. Basic accounting experience is plus. SEC experience is a plus. The SEC requires numerous filings and the accounting issues can be highly complex; the CFO and various consultants will be able to assist the successful candidate in performing CFO administrative tasks.

Duties and Responsibilities:

 1. Serves as the sole executive assistant, and general secretary to the CFO, the President, the Board of Directors, and the Kasaan Haida Heritage Foundation (KHHF).

2. Processes pay requests and invoices; coordinates with the CFO and the President in resolving issues and questions including those related to pay requests.

3. Processes payroll, and all reports associated with ADP

 4. In cooperation with the CFO and the President prepares for the bi-monthly Board meetings by providing the Board of Directors with information packets about the ongoing business of Kavilco and the Kasaan Haida Heritage Foundation. Arrange Board meeting venues, Annual Shareholder Meeting venue and dinner. Is required to attend bi-monthly Board meetings and may be required to attend Annual Shareholder Meeting in Alaska.

 5. Design, prepare for printing and distribution of the Annual Report.

6. Update, prepare and arrange to be filed with the SEC, and mail to the shareholders the annual proxy voting materials.

7. Assist the CFO in assuring Kavilco’s observance of investments, company law as the SEC Officer, including cooperating with Security SEC agents during their occasional examinations.

 8. Primarily responsible for SEC reports and filings throughout the year.

 9. Assist accountant during monthly audits and assist the CPA’s during annual audit.

 10. Assist President with preparing documents to support land management, leases, and other projects.

This is an on-site position with potential to move to Hybrid.