Proposal Coordinator II

Overview

We are designing the grid of the future!

The Proposal Coordinator II supports business development and growth by independently coordinating, developing, and submitting high- quality, compliant proposal deliverables. This role manages assigned proposal workstreams end-to-end, coordinates cross-functional contributors, and ensures accuracy, consistency, and alignment with pursuit strategies, client requirements, and evaluation criteria.

The Proposal Coordinator II demonstrates increased ownership, judgment, and execution capability, and contributes directly to proposal quality, efficiency, and win probability across multiple concurrent pursuits.

Responsibilities

• Develop first drafts of task matrices and summarize evaluation criteria to guide proposal teams during development.
• Draft, assemble, and manage proposal responses using Qvidian.
• Proofread proposal content to ensure continuity, compliance, and adherence to established standards.
• Track Q&A, addenda, and clarifications through submission, adjusting proposal content and plans as requirements evolve, and confirm all submission requirements are met.
• Manage assigned proposal workstreams involving multiple contributors, deliverables, and deadlines.
• Work closely with internal departments including LOBs, Finance, Safety, IT, HR, and Operations to collect required proposal inputs.
• Lead proposal setup activities including SharePoint folder creation, Salesforce opportunity entry, Microsoft Teams chat creation, and development of proposal project timelines.
• Schedule and coordinate progress calls and color team reviews (pink, red, gold).
• Conduct follow-ups for submitted proposals, request and coordinate debriefs, and document outcomes in Salesforce.

Qualifications

Bring your passion, here's what's needed:

• Bachelor's degree in Business, Communications, Marketing, Management, or a related field
• 3+ years of experience in proposal coordination, marketing, administrative support, or a related role
• Exposure to RFIs, RFPs, or RFQs preferred but not required
• Proficiency with proposal and CRM systems including Qvidian, Salesforce, SharePoint, and Microsoft Teams
• Strong working knowledge of Microsoft Suite including Teams, Word and Excel basic functions and formulas
• Experience managing content libraries, proposal templates, and document version control
• Ability to track requirements, deadlines, and dependencies across multiple procurement portals
• Experience leveraging AI and automation tools responsibly to improve quality, productivity and innovation
• Strong attention to detail and accuracy with clear written and verbal communication skills
• Strong organizational and follow-up skills with ability to prioritize tasks and manage deadlines with guidance
• Willingness to learn proposal systems, processes, and best practices

Lead the Change!

Be a part of an innovative team shaping the grid of the future through advanced energy intelligence. For more than half a century, Electric Power Engineers (EPE) has partnered with power and energy clients across the globe, providing consulting expertise and energy intelligence software solutions for complex engineering and grid modeling challenges. As leaders in the renewables space, we are focused on building a modern, secure, and resilient grid. Join us in making an impact on the communities we serve and the environment in which we live. Together we can transform the future of energy.


How we support you:

• Comprehensive health and wellness benefits including medical, dental, and vision with 100% premium coverage for you
• Generous PTO and paid holidays
• MyShare Employee Ownership Program
• Work with industry leaders
• 401K, up to a 4% match (100% vested from day 1)

Location : This position will be located in US

Travel : Occasional travel may be needed (10% or less)

EPE is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster, and its supplement are available using the following links: EEOC is the Law Poster

Third-Party Recruiting Notification

EPE does not accept unsolicited resumes from third-party recruiters . Any unsolicited third-party resumes forwarded by recruiters to EPE via our career page or to any of our managers or employees will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency. EPE will not pay a fee to a third-party recruiter or agency without a previously signed third-party agreement and has not coordinated their recruiting activity with the appropriate member of the Talent Acquisition team.


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