Liberal Arts Development Associate for Office Operations

Liberal Arts Development Associate for Office Operations

Hiring Department: College of Liberal Arts

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Purpose

Provide proactive and productive Advancement Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our donors, students, and faculty.

Responsibilities

Office Support:

• Provide support that allows for efficient and effective use of staff members' time. Assist with day-to-day office operations including greeting visitors, answering phone calls, and responding to inquiries in a professional, efficient, and service-minded mindset. When appropriate, direct inquiries to responsible team members. Ensure successful management of office processes and inventory. Maintain COLA Development Office and related webpages.

• Arrange on-campus and remote COLA Development Team meetings; secure room reservations; prepare meeting materials (agendas, handouts, presentations, screen-shares); send attendees follow-up (drafting of minutes, documenting and tracking actionable items and providing reminders to responsible individuals for completion); and catalogue and distribute relevant materials.

Purchasing, Reconciliations, & Budgeting: Coordinate purchasing requests and submit reimbursements for processing. Assist with deposit scheduling, supply charges, and reconciliations (VP7, VP1, VP2) and providing budgetary oversight: When needed, may also assist with travel arrangements. Gift Processing and reporting: Assist with group-funded endowment establishment campaigns and tracking gifts to meet fundraising goals. Collect donor information for non-monetary gifts and submit to Texas Gift Operations for processing. Analyze gift reports to ensure accurate gift processing and submitting requests for changes if identified. Participate in gift processing, interdepartmental transits, and mailings. Keep database up to date and assist donors with requests. Along with all Advancement Team Staff, assist with compliance projects (including annual letters) and assist with the coordination and logistics of regular College events. Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office. Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of administrative assistance experience. Experience with a CRM database. Demonstrated ability to interact effectively with university administrators, deans, faculty, and staff in providing good client and customer service. Working knowledge of UT Austin's policies and procedures.

Salary Range

$47,000 + depending on qualifications

Working Conditions

• Typical office environment.
• Work is performed primarily at a computer and may involve extended periods of sitting, keyboarding, and reviewing detailed written or electronic materials.
• Occasional extended work hours may be required

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest