Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to oversee accurate and timely payroll operations for employees in Charlotte, North Carolina. This position plays a key role in maintaining payroll records, validating time and pay data, and supporting compliance with applicable wage, tax, and reporting requirements. The ideal candidate brings strong payroll administration experience, sharp attention to detail, and the ability to manage sensitive information with professionalism.

Responsibilities:
• Manage end-to-end payroll processing on scheduled cycles, ensuring employees are paid correctly and on time.
• Examine timesheets, attendance records, and overtime details to confirm payroll data is complete and accurate before processing.
• Update employee payroll information such as new hires, separations, compensation changes, and recurring or one-time deductions.
• Administer required withholdings and court-ordered deductions, including garnishments, child support, and tax levies.
• Reconcile payroll registers and related reports, identify variances, and resolve discrepancies in collaboration with internal teams.
• Produce payroll reports for leadership, finance, and human resources to support planning, audits, and recordkeeping needs.
• Contribute to month-end, quarter-end, and year-end payroll activities, including tax reporting and annual wage statement preparation.
• Address employee questions related to pay, deductions, and payroll records with timely and accurate follow-up.
• Work closely with HR and Accounting to maintain accurate employee data and strengthen payroll procedures and compliance efforts.• At least 3 years of hands-on experience processing payroll in a detail-oriented business environment.
• Associate's or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline is preferred.
• Experience supporting payroll for a workforce of 200 or more employees is preferred.
• Solid understanding of payroll legislation, wage and hour standards, and employer tax obligations.
• Proficiency with payroll platforms such as ADP Workforce Now, Paycom, Workday, Ceridian Dayforce, Paylocity, or comparable systems.
• Strong Microsoft Excel skills with the ability to review, organize, and analyze payroll data efficiently.
• High level of accuracy, sound judgment, and discretion when handling confidential employee information.
• Effective communication and problem-solving skills, with the ability to respond clearly to payroll-related questions.