Facilities Manager

Facilities ManagerOversees and directs the Bank's facilities function, including the maintenance, functionality, and long-term sustainability of buildings, mechanical systems, and infrastructure. Manages facility operations, lease administration, renovations, design planning, construction projects, and capital project planning. Oversees building systems, and manages relationships and transactions with landlords, developers, vendors, and contractors to ensure facilities support business needs and regulatory requirements.Full-time, exempt. Typical business hours are Monday through Friday, with flexibility required based on business needs of the Bank.Facilities and Purchasing 60%:Work directly with executive management to hire and work with the architect and interior designer to plan new facilities and present designs to executive management.Plan, oversee, recommend, and coordinate the activities involved in constructing, repairing and renovating the Bank's various buildings and facilities.Manage leasing activities of the Bank (excluding computer-related items). This includes conducting evaluations of purchase requests, selecting vendors, product procurement, and receiving and billing processing.Direct the facility staff and approve recommendations concerning renovation, repair, or replacement needs.Ensure effective delivery and management of Warehouse functions and supply of goods and services.Design, communicate, and facilitate effective move management processes to minimize disruption to operations and employees.Evaluate space planning options and vendors, recommend options that meet the space and project cost requirements.Provide leadership for facility compliance with the Americans with Disabilities Act, including completing building inspections, identifying related projects, and initiating improvement projects to ensure equal access to our building locations.Management 30%:Schedule staff and assign work to meet superior service and work plansRecruit, select, train, and provide leadership and performance feedback for direct reportsRecommend wage adjustments, staffing, and work assignmentsConduct regular staff and coaching meetings with direct reportsEstablish goals and work plans consistent with Bank needs and monitor progressResponsible for department budgetRecommend methods and procedures to improve department efficiency.Attend internal and external management meetings and represent the Bank at external functions and activities.Member of the Safety CommitteeNon-Essential Functions 10%:Perform special projects and research as assignedPerform other duties as assignedRequired Competencies:Change Leadership: Initiates change instead of reacting to outside pressures for change. Demonstrates support for changes intended to improve the organizations effectivenessCoaching: Helps staff to discover and leverage their strengths, recognize obstacles to success, and identify a course of action to help them maximize performanceDeveloping Others: Recognizes talent, delegates responsibility and coaches others to develop their capabilitiesLeadership: Influences or motivates others to work toward shared objectives that are in the best interests of the BankMotivating Others: Creates a climate in which people want to do their best and feel their work is importantPerformance Management: Establishes measurable goals and expectations, tracks progress, and provides direct and specific behavioral feedbackStaffing / Retention: Promotes the Bank to prospective employees to continuously enhance the talent poolTeambuilding: Creates a high performance work environment where employees unite to complete shared objectivesDecisiveness / Decision Making: Makes decisions authoritatively and wisely after adequately contemplating various available courses of actionInfluence: Gains cooperation, support, commitment, and action for ideas, proposals, projects, and solutionsProject Management: Organizes and schedules existing and projected work to ensure targeted deadlines are metWritten Communication: Uses correct English grammar, punctuation, and spelling; communicates information (for example facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.Minimum Qualifications:Bachelor's degree in business administration or related field; or an equivalent combination of education and experience typically gained through a minimum of five years' experience in facilities management and purchasing including two years managerial experienceValid driver's licenseRequired Knowledge, Skills and Abilities:Knowledge of facilities management, vendor management, supplier contracts, leases, purchasing and planningBasic knowledge of building construction, building maintenance and office equipmentSkills operating a personal computer including word processing, spreadsheet and project softwareStrong negotiation skillsBasic mathematical calculation skillsAbility to attend early morning and evening meetingsPhysical Requirements:Ability to stand, bend, stoop, sit, walk, twist and turn. Ability to lift up to 15 pounds occasionally. Indoor office work environment with a majority of time sitting at a deskCompensation & Benefits:The compensation range for this position is $115,867 to $150,000 annually. The compensation offered will fall within this range, commensurate with the candidate's applicable experience, education and skills.Health, dental, and vision insurance Competitive medical plan options including traditional HMO, HDHP/HSA, and Point of Service medical plans. No-network dental and vision plans, and flexible spending account plansCompany paid life insurance and long-term disability insuranceRetirement plan options 401(k) plan: traditional and Roth savings options with company match, and an additional annual profit-sharing contribution opportunity.Paid time off and sick leave Robust package with vacation, sick time, holidays, and personal days.Tuition reimbursementFree checking and discounts on other available banking products Checking and savings accounts, safe deposit box, retirement planning assistance, Discounts on home and personal loans* *Loans are subject to credit approval. Fees, conditions, and restrictions may apply. Rates and programs subject to change.Who We Are:Established in 1890, Exchange Bank is one of the most unique community banks in the United States because of our history, ownership and legacy. Our employees enjoy a work environment that values a work/family balance, encourages community involvement and provides competitive compensation and benefit package.Our Mission - From generation to generation, we invest in people, business and community to build a strong future.Commitment – Respect – Integrity – TeamworkAn award–winning bank, our community has voted Exchange Bank:Best Company to do Business WithBest Business BankBest Local BankBest Place to WorkBusiness Environmental Alliance Best Practices AwardHealthiest Companies in North Bay AwardSpirit of Philanthropy AwardEqual Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.