Workplace Experience Coordinator

Description
The Client is seeking two energetic, creative, and highly organized Workplace Experience Coordinators to help cultivate an engaging, connected, and productive workplace environment. These individuals will serve as key members of the Employee & Workplace Experience team, supporting daily office operations, employee engagement initiatives, internal communications, event planning, and vendor management.
The ideal candidates are service-oriented professionals who thrive in a fast-paced environment, enjoy creating exceptional employee experiences, and possess strong organizational and communication skills. They will play a critical role in ensuring employees and visitors experience a welcoming, well-organized, and collaborative workplace.
Key Responsibilities:
Workplace & Office Operations
• Coordinate day-to-day office operations and ensure an exceptional workplace experience for employees and guests.
• Support office readiness by monitoring workplace standards, amenities, conference rooms, and common areas.
• Assist with onboarding logistics, workspace setup, and employee transitions.
• Partner with facilities, security, and leadership teams to address workplace needs and operational requests.
• Track and manage office supplies, employee resources, and workplace inventory.
Employee Engagement & Event Planning
• Plan, coordinate, and execute employee events, recognition programs, volunteer activities, and workplace initiatives.
• Assist in developing creative engagement opportunities that support company culture and employee satisfaction.
• Coordinate logistics for meetings, town halls, leadership visits, celebrations, and special events.
• Manage event calendars, registrations, communications, catering, and vendor support.
• Gather feedback and measure participation to continuously improve employee programs.
Internal Communications
• Draft and distribute employee communications related to workplace updates, events, announcements, and engagement initiatives.
• Develop creative content for email campaigns, digital signage, intranet postings, and office communications.
• Ensure communications are timely, accurate, and aligned with the brand and culture.
• Support communication strategies that enhance employee awareness and engagement.
Vendor & Partner Coordination
• Serve as a point of contact for workplace-related vendors and service providers.
• Coordinate scheduling, deliveries, event services, and vendor activities.
• Assist with invoice processing, budget tracking, and contract administration as needed.
• Build strong relationships with external partners to ensure high-quality service delivery.
Employee Experience Support
• Act as a workplace ambassador by providing exceptional customer service to employees, visitors, and business partners.
• Support employee wellness, culture, and community initiatives.
• Identify opportunities to improve workplace processes and employee experiences.
• Respond to employee inquiries and workplace-related requests in a timely and professional manner.
Qualifications:
Required
• Bachelor's degree or equivalent professional experience.
• 2+ years of experience in office management, workplace experience, hospitality, event coordination, employee engagement, administrative support, or a related field.
• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong customer service mindset with exceptional attention to detail.
Preferred
• Experience supporting employee engagement or workplace culture initiatives.
• Experience coordinating internal events and programs.
• Familiarity with vendor management and budget tracking.
• Experience with intranet, employee communication platforms, or event management tools.
• Banking, corporate, hospitality, or professional services experience.
Skills
Corporate communication, Project coordination, event planning, office operations, financial services
Top Skills Details
Corporate communication,Project coordination,event planning,office operations,financial services
Additional Skills & Qualifications
- Strong communication skills
- Excellent personality
Job Type & Location
This is a Permanent position based out of Charlotte, NC.
Pay and Benefits
The pay range for this position is $50000.00 - $60000.00/yr.
First Horizon Bank offers a comprehensive employee benefits package focused on financial, emotional, and physical well-being. Core perks include comprehensive healthcare plans, a 401(k) with up to 6% company match, tuition reimbursement, paid parental leave, and defined-benefit pension plans.
Workplace Type
This is a fully onsite position in Charlotte,NC.
Application Deadline
This position is anticipated to close on Jul 22, 2026.

About TEKsystems


We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.


The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services


We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.


The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.


San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.


Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.


Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.