Coordinator, Installation

Overview:

CoolSys solves the most complex challenges in refrigeration, air conditioning, heating, engineering, and energy management. With over 3,700 associates nationwide, we deliver tailored solutions to help businesses cut costs, improve equipment performance, and reduce emissions.

Our services include HVAC and refrigeration equipment sourcing, installation, repair, maintenance, monitoring, and optimization. We also offer engineering design, energy resilience and consumption optimization, asset recycling, and seamless multi-site rollouts across states.

CoolSys serves over 45,000 customer locations in industries like retail, food service, commercial, data centers, industrial, and pharmaceuticals.

No wonder Newsweek named CoolSys one of America’s Greatest Workplaces!

We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:

• Competitive pay: $25-35 per HR DOE
• Benefits: Medical, Dental, Vision and Prescription coverage.
• Paid vacation, holidays, and floating holiday.
• 401(K) with Company match.
• Company sponsored life insurance, as well as optional AD&D, short and long-term disability.
• Tuition reimbursement.
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more.
• Pet Insurance.
• Legal Plan, and ID Theft Protection.

JOB SUMMARY

The Installation Coordinator provides coordination support for Installation regarding business execution. This is a dynamic position that includes: scheduling, inventory/materials management, fleet maintenance, field training and on boarding, uniforms, safety, and technician interface for any general administrative support regarding construction projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establishes a rapport with Project Managers and Technicians within assigned branch and other departments to ensure efficient communication, proper resource allocation, and successful execution of projects.

• Manages Installation technician schedule under direction of Project Managers, including, but not limited to: updating Weekly Manpower Forecasting spreadsheet; verifying timecards; arranging Per Diem distribution, and completing the Weekly Scheduling sheet.

• Optimizes return of excess materials, including, but not limited to tracking and managing cylinder returns; reconciling truck stock; and managing material returns process by verifying credit through local vendors.

• Provides new technician On-Boarding; tracks Safety Training progress of each team member; and ensures Company provided PPE is up to standard.

• Maintains GPS compliance on Company vehicles; ensures vehicle transfers are performed, and proper vehicle maintenance is scheduled and completed within a timely fashion.

• Ensures job sites have the needed supplies in a timely and cost-effective manner by supporting Project Coordinators with purchase requisitions; delivery and pick-up of materials, parts and equipment; etc.

• Provides support by processing all materials transfers from/to inventory in shop/van; and prices out service work orders and transfers from supplies to construction and service jobs.

• Process all paperwork necessary for business operations, such as obtaining permits and submittals as required by location and jurisdiction.

• Performs work with awareness of process improvement and notifying Operations Leaders of any potential or existing issues.

• Manage and update Standard Operating Procedures relating to Installation.

• Embodies the CoolSys CARES culture (Collaboration, Accountability, Respect, Empowerment, Safety).

• Performs other duties as assigned.

JOB REQUIREMENTS

Education / Training

• High school diploma or GED.

• 2-3 year’s experience in a comparable position.

Work Experience / Skills

• Excellent customer service skills with both internal and external customers.

• Ability to communicate effectively, both verbally and in writing.

• Detail-oriented.

• Ability to work independently and in a team-oriented environment.

• Proficient typing skills to properly document dictation to update systems.

• Ability to understand and follow all company policies and procedures and all applicable State and Federal laws.

• Ability to use typical business tools including E-Mail, Word, Excel, etc.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

This job operates in a clean, well-lit and climate-controlled professional office environment with minimal physical hazards and noise. This role routinely uses standard office equipment such as computers, phones, printers, etc.

Physical Demands

While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, and use hands and fingers to operate office equipment. The employee is occasionally required to reach, stoop and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and color vision. 

Today, there are 27 different companies that make up the CoolSys family of brands .  Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!

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CoolSys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. 

Pre-employment background screening (criminal andMVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.