Administrative Support Specialist

Job Description

Job Description

Part-Time Office Assistant / Front Desk Coordinator

Clutch Industries INC | [City], Oregon

Schedule Mondays and Wednesdays, 8+ hours per day (approx. [8:00 AM – 4:30 PM])

Pay $20/hour

Type Part-time, in-person

About the Role

Clutch Industries is looking for a dependable, organized Office Assistant to keep our office running smoothly

two days a week. You'll be the first point of contact for visitors and callers, and you'll support the team with

admin work, inventory, orders, and documents.

What You'll Do

Front desk & communication

• Greet visitors and manage the front desk
• Answer phones and respond to emails promptly and professionally

Administrative support

• File and organize physical and digital records
• Process documents accurately and route them to the right people
• Assist with contracts, including preparing, organizing, tracking, and filing them
• Handle other office tasks as requested

Inventory, orders & supplies

• Manage office inventory and keep supplies restocked
• Process and track orders and internal requests
• Research merchandise for the company, such as branded apparel and promotional items, and compare

vendors, pricing, and quality

Errands

• Run errands for the office, such as supply pickups, deliveries, bank, and post office trips

What We're Looking For

• Strong communication skills, in person, by phone, and in writing
• Highly organized and detail-oriented, especially with documents and records
• Reliable, and able to work independently and manage multiple tasks
• Comfortable with email, spreadsheets, and basic office software (e.g., Microsoft 365 / Google Workspace)
• Valid driver's license, reliable vehicle, and proof of insurance
• Experience in reception, office administration, or customer service is a plus
• Discretion when handling confidential documents and contracts

Perks

• Consistent, predictable schedule
• [Mileage reimbursement for errands]
• [Other perks]

Work Location: In person