Office Manager

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Office Manager Full Time Clerical Brooklyn, NY, US 1 Attachments 30+ days ago Requisition ID: 1205 Salary Range: $24.00 To $28.00 Hourly Job Summary The Office Manager is responsible for overseeing daily office operations while delivering a highly professional front-of-house and receptionist function. This role ensures a seamless, efficient, and welcoming environment for clients, vendors, and employees. The position combines administrative leadership, office coordination, and first-point-of-contact responsibilities to support overall business operations and client experience. Knowledge, Skills and Experience Thorough knowledge of the industry Strong front-of-house presence with a professional, courteous demeanor Exceptional verbal and written communication skills Strong organizational and multitasking abilities in a fast-paced environment Ability to work under pressure and meet time-sensitive deadlines Proven problem-solving skills with sound judgment Strong relationship-building capabilities across all levels High attention to detail and accuracy Proficiency in Microsoft Office and internal systems (Moveware / HubSpot) Ability to manage competing priorities and workflows Team-oriented with a proactive and adaptable mindset Key Responsibilities Office Management & Administration Manage and streamline overall office infrastructure and workflows Oversee all clerical and administrative functions of the office Improve and implement office processes to drive efficiency Track, order, and manage office supplies and inventory Maintain organized documentation systems and records Complete digital documentation accurately and efficiently Reception & Front-of-House Management Serve as the primary point of contact for all visitors, clients, and vendors Greet and welcome guests in a professional and courteous manner Maintain a clean, organized, and presentable reception area at all times Manage incoming calls, screen and direct appropriately Monitor and respond to voicemail messages daily Handle general inquiries via phone, email, and in-person interactions Ensure all visitors are properly logged and directed in accordance with company procedures Provide a high level of customer service, ensuring a positive client experience at all touchpoints Supervise front desk operations and ensure consistent service standards Communication & Coordination Direct all inquiries to the appropriate departments in a timely manner Liaise with Account Managers regarding scheduling, deliveries, and collections Maintain and update warehouse calendars, including scheduling collections and deliveries Ensure all calendar-related documentation is created and distributed as needed Coordinate with warehouse and operational teams to ensure alignment Operational Support Input and manage entries in Moveware and HubSpot accurately Organize and distribute documents across departments Support overflow calls and administrative needs from Client Services Assist in coordinating internal activities and office logistics Provide general administrative support to management and staff Compliance & Workplace Standards Ensure adherence to all company policies and procedures Maintain compliance with Health & Safety standards Promote a professional, respectful, and efficient workplace environment Act as an ambassador of the company at all times Work collaboratively across all departments Maintain awareness of cross-functional responsibilities Demonstrate flexibility and a team-oriented approach Escalate concerns appropriately to management Uphold professionalism in all internal and external interactions Revenue N/A Budget N/A Headcount N/A Other Other Information (Relevant to understanding the job) All employees are part of a team and should maintain an awareness of the important elements of other employees’ responsibilities with whom their own responsibilities overlap. Employees must work co-operatively and supportively with other employees. Employees have a responsibility to report any concerns to their supervising manager or to Head Office. Employees must be aware to act as an ambassador for Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected. The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job. #J-18808-Ljbffr