Business Analyst

Mandatory Qualifications

Minimum three (3) years of information technology experience.

Bachelor's degree in Computer Science, Information Systems, Business Administration, or related field. Equivalent professional experience may substitute for degree requirements.

Minimum two (2) years of experience performing business analysis, requirements gathering, business process analysis, or systems analysis.

Experience eliciting, documenting, validating, and managing business requirements.

Experience developing business, functional, or technical documentation.

Experience working as a member of a project team supporting business or information technology initiatives.

Experience facilitating meetings, workshops, interviews, or discussions with business stakeholders.

Preferred Qualifications

Able to work onsite in Tallahassee, Florida.

Experience working with the State or with other governments similar in size in terms of annual budget and full-time equivalent (FTE) employee count.

Knowledge of the Florida Accounting Information Resource (FLAIR) subsystem.

Knowledge of Florida PALM project

Knowledge of finance and accounting concepts.

Experience using SharePoint for collaboration and document management.

Experience using Visio or similar tools for process flow and workflow documentation.

Experience interacting with business teams to communicate and clarify customer requirements.

Experience documenting business processes, procedures, workflows, and business rules.

Experience preparing status reports, meeting minutes, presentations, and project documentation.

Experience working under the direction of project managers, senior analysts, or management personnel.

Ability to organize work assignments and manage competing priorities.

Strong experience using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Teams).

Ability to work independently and as part of a team.

Track record of taking responsibility for end-to-end execution of tasks/assignments.

Ability to keep stakeholders informed appropriately.

Good general documentation skills.

Good communication skills.

Good interpersonal skills.

Experieince interacting with functional groups within the Accounting organization to communicate and clarify customer requirements.

Experience working under general direction of senior level management.

Experience interacting with business and technical teams to communicate and clarify customer requirements.

Experience gathering, analyzing, and validating business requirements.

Experience developing business process models, workflow diagrams, or process maps using industry-standard tools.

Experience preparing project documentation, reports, meeting minutes, and status communications.

Experience performing gap analysis, root cause analysis, and business process reengineering.

Experience conducting stakeholder interviews, workshops, and Joint Application Development (JAD) sessions.

Excellent organizational and communication skills.

Experience performing reconciliations, financial reporting, or operational analysis.

Experience working with financial management systems preferred.

Responsibilities:

b. Business Analyst Task List

The Business Analyst shall provide operational and analytical support to financial operations by performing research, monitoring business processes, maintaining operational records, supporting financial reconciliations, coordinating daily activities, preparing reports, and assisting with

implementation and stabilization activities associated with FLAIR and Florida PALM.

Specifically, the Business Analyst shall provide the following:

1. Financial Operations Support

- Provide accounting process coordination, implementation support, and operational

readiness expertise for day-to-day financial and accounting business functions.

2. Reconciliation Reporting Unit (RRU)

- Trial Balance monitoring.

- Batch upload reviews.

- Reconciliation support.

- Financial reporting activities.

- Supporting reconciliation between FLAIR and Florida PALM.

3. Financial Statement Support

- Due To/Due From workbook maintenance.

- General Ledger updates.

- Division receivable analysis.

- Revenue and receipt entries.

- Financial statement support.

- Assist with COA maintenance.

4. Disbursements

- Research vendor invoice statements.

- Research returned or outstanding checks.

- Review and approve invoice processing.

- Monitor voucher postings.

- Coordinate with Accounting and Auditing regarding voucher processing.

- Generate daily operational reports.

- Prepare cash needs reports.

- Produce Outstanding Warrant reports.

- Monitor Statewide Travel Management System (STMS), MyFloridaMarketPlace (MFMP), and Purchasing Card (PCard) reporting.

- Support data cleanup initiatives.

- Provide weekly status communications to divisions.

- Assist with data entry for daily transactions.

- Assist with supplier file maintenance including outreach to suppliers.

- Support payment audits.

5. Revenue and Receipts

- Research deposit-related issues.

- Maintain cutover check logs.

- Update Research Check Logs.

- Update Revenue Source Code (RSC) Crosswalk documentation.

- Develop and maintain enhancement tracking lists of agency business system titled Cashier's Office Deposit Automation (CODA).

- Monitor shared mailboxes and ensure timely follow-up.

6. Purchasing Card (PCard)

- Assist with PCard scope auditing.

- Assist with program monitoring.

- Support assigned projects.

7. Administrative Support

- Schedule meetings.

- Prepare agendas and meeting materials.

- Track assignments and follow-up actions.

- Maintain project documentation.

- Monitor training completion.

- Assist with onboarding activities.

- Maintain operational trackers and logs.

8. Reporting

- Prepare and maintain daily operational reports.

- Prepare and maintain financial reconciliation reports.

- Prepare and maintain status reports.

- Prepare and maintain tracking spreadsheets.

- Prepare and maintain workload reports.

- Prepare and maintain implementation tracking logs.

Responsibilities:

b. Business Analyst Task List

The Business Analyst shall provide operational and analytical support to financial operations by performing research, monitoring business processes, maintaining operational records, supporting financial reconciliations, coordinating daily activities, preparing reports, and assisting with

implementation and stabilization activities associated with FLAIR and Florida PALM.

Specifically, the Business Analyst shall provide the following:

1. Financial Operations Support

- Provide accounting process coordination, implementation support, and operational

readiness expertise for day-to-day financial and accounting business functions.

2. Reconciliation Reporting Unit (RRU)

- Trial Balance monitoring.

- Batch upload reviews.

- Reconciliation support.

- Financial reporting activities.

- Supporting reconciliation between FLAIR and Florida PALM.

3. Financial Statement Support

- Due To/Due From workbook maintenance.

- General Ledger updates.

- Division receivable analysis.

- Revenue and receipt entries.

- Financial statement support.

- Assist with COA maintenance.

4. Disbursements

- Research vendor invoice statements.

- Research returned or outstanding checks.

- Review and approve invoice processing.

- Monitor voucher postings.

- Coordinate with Accounting and Auditing regarding voucher processing.

- Generate daily operational reports.

- Prepare cash needs reports.

- Produce Outstanding Warrant reports.

- Monitor Statewide Travel Management System (STMS), MyFloridaMarketPlace (MFMP), and Purchasing Card (PCard) reporting.

- Support data cleanup initiatives.

- Provide weekly status communications to divisions.

- Assist with data entry for daily transactions.

- Assist with supplier file maintenance including outreach to suppliers.

- Support payment audits.

5. Revenue and Receipts

- Re