Legal Administrative Assistant

Company Description Philbin & O'Neil, LLC is a general practice law firm providing comprehensive legal services across estate planning, probate, long-term care planning, and more. The firm also represents clients in real estate transactions and related services, including residential closings, bank representation, and zoning matters. Additional practice areas include family law, personal injury, landlord–tenant and housing court matters, and a wide range of business law services such as entity formation and nonprofit compliance. The team focuses on personalized counsel and practical solutions for individuals, families, and businesses. Philbin & O'Neil, LLC is committed to delivering thorough, client-centered legal support in a professional and collaborative environment. Role Description The Legal Administrative Assistant is a full-time, on-site role based in Clinton, MA. This role supports attorneys with preparing, formatting, and organizing legal documents and correspondence for multiple practice areas, including estate planning, probate, real estate, and family law. Daily responsibilities include managing calendars, scheduling client appointments and court dates, maintaining physical and electronic files, and assisting with intake and follow-up communications. The Legal Administrative Assistant will handle phone and email inquiries, coordinate mailings and document retrieval, and ensure accurate data entry into case management systems. The Legal Administrative Assistant will be responsible for answer phones and greeting clients. This role also involves collaborating with attorneys and staff to meet deadlines, support client service, and uphold confidentiality and professionalism. Qualifications Candidates should possess a strong foundation in office support, a familiarity with legal procedures and basic law concepts a plus. Candidates should possess skills in document preparation, such as drafting, formatting, and reviewing contracts, pleadings, forms, and correspondence with attention to detail. Candidates should possess excellent communication skills, including clear verbal and written communication with clients, courts, and internal team members. Candidates should possess solid administrative assistance capabilities, including scheduling, file management, data entry, and office coordination. Candidates should possess strong organization skills, including time management, prioritization of multiple matters, and accurate record-keeping. Proficiency with standard office software (e.g., Microsoft Office, PDF tools) and basic case or document management systems is beneficial. Ability to maintain confidentiality, demonstrate professionalism, and work collaboratively in a small firm environment is required. Prior experience in a law firm or legal office and an associate’s degree or relevant certification in legal studies, paralegal studies, or office administration are preferred. #J-18808-Ljbffr