VR Analyst Accounts Payable

Role Description

As a Vendor Reconciliation (VR) Analyst – Accounts Payable, you will be an integral part of the Staples Finance team, supporting accurate, timely processing of VR-related invoices, payments, reconciliations, and reporting. This role is a great opportunity for a detail-oriented finance professional who enjoys solving problems, working with vendors, and helping ensure financial transactions are processed with accuracy and care.

• Keep accounts payable work moving by processing, verifying, and reconciling VR-related invoices, payments, and transactions accurately and on time.
• Serve as a trusted point of contact for vendors and internal business partners, building productive relationships and fostering collaboration to resolve payment and invoice-related issues.
• Evaluate invoice, payment, and account discrepancies, exercising sound judgment to determine appropriate resolutions and escalate risks when necessary.
• Build positive vendor relationships by responding to invoice or payment questions and helping resolve issues quickly.
• Support month-end close by reviewing VR expenditures, maintaining documentation, and helping ensure financial activity is complete and accurate.
• Turn VR expense data into useful reports that help business partners understand payment activity and spending trends.
• Analyze payment trends, aging balances, and recurring issues to identify risks, recommend corrective actions, and improve overall vendor experience.
• Partner with Finance stakeholders to support compliant accounts payable processes and identify ways to make workflows more efficient.
• Influence positive business outcomes by balancing vendor needs, company policies, and financial controls when making day-to-day decisions.

Qualifications

• A curious, analytical mindset with the ability to investigate discrepancies, identify root causes, and recommend practical solutions.
• Strong decision-making skills, with the ability to assess complex situations, weigh risks, and determine appropriate actions with minimal supervision.
• Clear communication skills and a collaborative approach when working with vendors, Finance partners, and internal teams.
• Relationship-building skills that enable you to establish credibility, navigate challenging conversations, and maintain positive partnerships with vendors and stakeholders.
• Strong attention to detail, follow-through, and pride in delivering accurate, high-quality work.
• A proactive, customer-focused approach with the ability to manage competing priorities while delivering timely resolutions.

Requirements

• 2+ years of experience in accounts payable, finance operations, or a related financial role.
• 2+ years experience analyzing invoices, reconciling accounts, resolving payment issues, and making informed decisions within established accounts payable processes.
• 2+ years Office experience; Intermediate to advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Working knowledge of Vendor Relations systems, processes, and financial concepts, with the ability to identify issues and recommend solutions.

Preferred Qualifications

• BA/BS degree in Finance, Accounting, or a related field.
• Experience handling VR-related financial transactions, vendor invoices, or technology-related spend.
• Exposure to month-end close activities, reporting, or reconciliation in a corporate finance environment.
• Experience managing vendor relationships, resolving account disputes, and partnering with cross-functional teams to drive issue resolution and process improvements.
• Demonstrated ability to make independent decisions in a fast-paced environment while balancing service, compliance, and financial objectives.

Benefits

• Inclusive culture with associate-led Business Resource Groups
• Flexible PTO (14 days) and Holiday Schedule (7 observed paid holidays)
• Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more!