Accounts Payable Administrator/Payroll Processor

Accounts Payable Administrator/Payroll Processor

Accounts Payable

• Processing multiple vendor payments (Via ACH & Bank Bill Pay) by their due dates
• Entering multiple vendor invoices into NetSuite with accurate information and due date
• Reviewing payment schedules and keep track of all pending invoices
• Get approvals on all invoices prior to payment
• Send payment schedule to AR/AP manager weekly
• Enter all vendor payments into bank portal weekly
• Calculating Agent commissions – monthly
  • Calculate monthly Agent commissions based on the client payments that have been received
  • Have commissions ready for approval by the 22nd of each month
  • Work with the AR/AP Manager to become familiar with the different Agents and their individual commission plans
  • Keep detailed excel spreadsheet on each Agent's commission
• Deposit any incoming checks via remote deposit and send copies of checks to AR/AP Manager
• Scan and email paper invoices that come in the mail to the AR/AP manager
• Review employee expenses for compliance with company policy and adequate supporting documentation
• Confirming all expenses are delegated to correct account and department

Payroll Processor

• Track notes for any changes/updates to payroll per pay run
• Prepare and enters payroll on a bi-weekly schedule
• Get approvals to pay bonuses quarterly
• Work with Finance Team to have commissions included monthly

Other duties

• Performs a wide range of duties relative to the maintenance and processing of personnel records and reports.
• Assist with general accounting duties, including preparation of account reconciliations as requested
• Assists with new employee on-boarding
• Provides clerical and operational support to other human resource staff
• Scanning - Emailing documents
• Maintains high standards of confidentiality of all employee records and information
• Assists with HR projects
• General office administration

$25 - $28.85 an hour