Out of School Time Coordinator

Job Description

Job Description

TITLE: Out of School Time Coordinator

LOCATION: Madison Avenue Clubhouse

DEPARTMENT: MAC

REPORTS TO: Senior Program Director

EMPLOYEE CLASSIFICATION: Full Time Non-Exempt PRIMARY FUNCTION: Under the supervision of the Senior Program Director, the Out of School Time & Camp Program Coordinator will oversee the day-to-day operations and personnel of the After School Program. Coordinator will also manage Schools Out Programming and serve as a Summer Camp Assistant Director. Employee will possess a strong interpersonal and communication skills, understanding of child development and safety, and ability to manage multiple staff, activities and functions aligned with the mission of Wakeman Boys & Girls Club program policies and procedures.

KEY ROLES (Essential Job Responsibilities):

• Primary responsibility for designing and implementing daily After School Program schedule and weekly/monthly activities in coordination with objectives outlined by Senior Program Director and Program Director.
• Supervises staff of After School Program, Schools Out and Camp.
• Maintains accurate records of ASP staff schedules, program space use and member participation.
• Maintains accurate records of ASP participants as required.
• Ensures a safe Clubhouse and premises for all members, ASP staff, volunteers and visitors.
• Implements balance of sports, fitness, arts, STEM and leadership activities into ASP programming.
• Oversees class content, staff and participants in other programs during after school time.
• Assist in evaluating and training After School Program staff performance; develop strategies to motivate staff and achieve goals.
• Communicate effectively with parents/guardians regarding member needs and issues.
• Serve as primary first aid provider during after school time.
• Provides front desk supervision and leadership of ASP groups as needed.
• Serves as liaison between program staff and Program Directors, Custodian.
• Assists in implementing membership strategies that support recruitment of new members and retention of existing members.
• Creates a member-focused culture and models relationship-building skills in all interactions
• Fosters a climate of innovation and resolves problems to ensure member satisfaction.
• Coordinates with Program Directors on program specifics and registration details.
• Assists in Club fundraising activities and special events.
• Actively participates in staff meetings and/or related trainings.
• Standard hours are 10:00pm-6:00pm Monday through Friday. Weekend hours are possible.

RELATIONSHIPS: Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions ; instruct, and advise/counsel.

External: Maintain contact as needed with external community groups, schools, member's parents and other to assist in resolving problems.

KNOWLEDGE/SKILLS/ABILITIES REQUIRED:

• A degree in child development, recreation management or similar field, or comparable experience in youth development. Non-profit experience as a staff member or volunteer is also preferred.
• Must possess strong communication skills, both verbal and written.
• Understanding of child development.
• Knowledge of basic Microsoft Office software.
• Demonstrated organizational, staff and project management abilities.
• Multi-tasking in a distracting, active-youth oriented environment.
• Clear understanding and possession of cultural competency.
• Group leadership skills, including an understanding of group dynamics.
• Customer Service Experience.
• Ability to communicate effectively in oral and written form.
• Ability to maintain files, records, spread sheets and data base and to make mathematical calculations using a calculator.
• Ability to concentrate on detail and issues with some interruption, pressure and changing priorities.
• Ability to perform multiple and diverse tasks over long periods of time and the ability to remember information that has been read, studied or previously learned.
• Ability to use knowledge and reasoning to solve problems.
• Ability to work with children and teenagers in a Boys & Girls Club setting with frequent distractions.

PHYSICAL REQUIREMENTS

• Ability to sit and/or stand for long periods of time.
• Ability to get from one location in the work site(s) to other locations inside and outside from the primary work site(s).
• Mobility to make facility inspections.
• Ability to reach and bend, and push/pull or lift objects up to thirty (30) pounds.
• Ability to perform manipulative skills such as writing, using a keyboard and/or calculator.
• Ability to see and read objects closely as in reading narrative or financial reports.
• Ability to read from a computer monitor.
• Ability to see objects far away as in driving.
• Ability to hear normal sounds with background noise as in hearing/using a telephone or two-way radio.
• Ability to distinguish verbal communication and communicate through speech.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.