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Overnight Front Office Manager

$74k - $84k
Full-time

AccorHotel

  • Create a positive work environment for all overnight team members.
  • Review current days expected arrivals and check all VIP and special request reservations to ensure that they are pre-registered blocked properly and other departments are notified of room assignment. 
  • Review the room availability and check status of departures on a daily basis.
  • Manage Front Office with sharp business acumen maximizing occupancy revenue and average rate while minimizing guest relocations.
  • Assist in forecasting evaluate daily room revenue and labor vs business levels.
  • Relay all pertinent information to the guest Service and Front Desk Agents the following shift supervisor Front Desk Manager and all relevant areas in the rooms division.
  • Supervise coach and mentor the Front Desk Agents ensuring the correct sequence of events for proper registration and checkout of guests. 
  • Assign breaks and specific tasks relative to credit missing addresses printing registration cards registering and keying guests creating check-in packets posting charges and overall cleanliness and organization of the Front Desk.
  • Ensure required reporting is accurately completed and sent out per compliance guidelines.
  • Manage staffing levels as occupancy fluctuates.
  • The number one priority is to be driving the standards while out on the floor with the Front Desk Agents and Bell Attendants. 
  • Ensure efficient guest registration check out and telephone service. Ensure that all duties are completed in accordance with established policies procedures and standards.
  • Handle any guest challenges that may arise and offer meaningful resolution. 
  • Resolve any guest opportunity to ensure complete guest satisfaction. Then use opportunity as a training tool for the Front Desk Agents so the problem does not arise again.
  • Create a welcoming environment for all guests and patrons
  • Accept requests from guests regarding luggage handling and storage delivery of items. Maintain all logbooks keeping them accurate updated and in good order. 
  • Resolve guest and employee concerns expeditiously in a manner which is beneficial to all involved.
  • Conduct daily pre-shift meetings. 
  • Participate in ongoing training of colleagues for continued performance improvement. Recognize outstanding performance by service personnel and handle discipline as per standard operating procedures.
  • Inspect colleagues uniforms and operational departmental areas for cleanliness and organization correcting as necessary and communicate expectations of these areas to the staff.
  • Manage successful coordination of overnight requests for maintenance and housekeeping and offer appropriate follow-up.
  • Ensure standards including LQA/Forbes 5 stars are adhered to by all overnight team members.
  • Conduct audits and self-audits to ensure compliance of standards.
  • Participate in the talent selection and recruitment for front office overnight colleagues.
  • Lead the talent management initiatives and activities such as reviews coaching training and disciplinary actions
  • Conduct employee performance reviews.
  • Accept payment for guests accounts both at the time of registration and at checkout.
  • Maintain a house bank and make a deposit and accurate report of receipts daily. 
  • Exchange currency for guests. 
  • Maintain a daily log of all guests opportunities with corrective action steps.
  • Follow-up on any unresolved situations in a timely manner and pass on appropriate information to other Managers for handling.
  • Handle fire panel activity
  • Manage different emergency situations as they arise
  • When necessary actively contribute to the successful operation of the hotel by labeling handling and/or storing guest luggage or delivering guest items on request.
  • Support bell door valet Royal Service and concierge desk as needed.
  • Understand and practice the local and federal laws and regulations as they affect Fairmont Breakers.
  • Prepare special reports manage projects and take on new initiatives as directed by management.
  • Review and approve payroll timesheets
  • Regular and predictable attendance
  • Any other duties as assigned
  •  

    Qualifications :

    • 2 Years of leadership experience in hotel Front Office required
    • Must be able to speak read write and understand the primary language(s) used in the workplace.
    • Ability to speak Spanish an asset
    • High school or equivalent education required. Bachelors Degree preferred
    • Previous experience managing emergency situations
    • Requires good communication skills both verbal and written
    • Proficiency with systems namely Microsoft Office and Opera Cloud
    • Must possess basic computational ability.
    • Must be able to handle delicate situations prioritizing hotel and guest privacy.
    • Ability to act decisively independent of input to ensure compliance with all Fairmont policies and procedures
    • Ability to lead and manage team members including but not limited to assignment of duties evaluating service and taking disciplinary action when necessary
    • Ability to solve problems and make rational decisions.
    • Knowledge of Hotel operations its services and facilities.
    • First Aid CPR certification an asset

     

    Additional Information :

    What is in it for you:

    • Salary range: $74000 - $84000 USD gross per annum
    • Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
    • We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential.
    • Opportunity to develop your talent and grow within your property and across the world!
    • Ability to make a difference through our Corporate Social Responsibility activities like Planet 21 and WATCH

    Accor is proud to be an Equal Opportunity Employer EOE/M/F/V/D.

    We provide an environment of trust respect and integrity. A home away from home. Where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accors Employee Value Proposition we ensure fair treatment and a workplace free from discrimination & harassment.

    Our commitment to Diversity & Inclusion:

    We are an inclusive company and our ambition is to attract recruit and promote diverse talent. We commit to a future where diverse identities are celebrated and equitable and inclusive practices are woven into the fabric of everything we do as an organization.

    Remote Work :

    No

    Employment Type :

    Full-time

Vacancy posted 2 days ago
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