Payroll Administrator

Job Description

Job Description

Payroll, Benefits & Compliance Specialist
Location: Southfield, MI
Employment Type: Full-Time | On-Site
Department: Human Resources
Reports To: Human Resources Director
Support the People and Compliance Operations That Power EPIC Health
EPIC Health is a rapidly growing, multi-site healthcare organization expanding across multiple states. We
are seeking an experienced Payroll, Benefits & Compliance Specialist to support accurate payroll
processing, benefits administration, HR compliance, and employee lifecycle processes.
This role is ideal for a highly organized, detail-oriented HR professional who understands the importance
of accuracy, confidentiality, and regulatory compliance. The successful candidate will be comfortable
managing multiple priorities, researching state requirements, identifying compliance risks, and
partnering with employees, managers, payroll, benefits vendors, and leadership to ensure a positive
employee experience.
What You'll Do
Payroll Administration
• Process and audit multi-state payroll to ensure accurate and timely employee compensation.
• Support payroll operations across multiple states, including Michigan, Illinois, New York,
California, Mississippi, Alabama, Florida, and additional states as the organization expands.
• Review payroll for accuracy, including wages, deductions, overtime, bonuses, PTO,
reimbursements, and employee changes.
• Conduct regular payroll audits and reconcile discrepancies.
• Research and monitor state-specific payroll and employment requirements.
• Maintain accurate payroll records and documentation.
• Partner with Finance and HR leadership to resolve payroll issues and ensure accurate reporting.
• Support payroll tax filings and respond to payroll-related agency notices and inquiries.
Benefits Administration
• Administer employee benefits throughout the employee lifecycle, including medical, dental,
vision, disability, life insurance, 401(k), and other company-sponsored benefits.
• Manage benefit enrollments, qualifying life events, changes, and terminations.
• Support annual open enrollment and employee benefit communications.
• Coordinate with benefits brokers, carriers, and vendors to resolve employee issues.
• Audit benefit deductions, carrier invoices, eligibility, and employer/employee contributions for
accuracy.
• Monitor benefit contribution changes, catch-up contributions, and applicable IRS limits.
• Ensure benefits are administered consistently and in accordance with plan requirements and
applicable regulations.
HR Compliance
• Monitor federal, state, and local employment requirements affecting payroll, benefits, and HR
operations.
• Research state-specific employment, payroll, wage-and-hour, leave, and benefits requirements
as the organization expands.
• Maintain compliance calendars, trackers, and documentation for required filings and deadlines.
• Support compliance with applicable federal and state regulations, including wage and hour,
FLSA, FMLA, ACA, COBRA, ERISA, HIPAA, and state leave requirements.
• Assist with required employment and benefits reporting, audits, and regulatory requests.
• Maintain accurate employee records and ensure required documentation is completed and
retained.
• Identify potential compliance gaps and escalate issues to HR leadership promptly.
• Assist in developing and maintaining HR policies, procedures, and SOPs to support compliance
and consistency.Full Cycle Payroll, Multi-state Payroll, Payroll - 101 - 500 Employees, ADP Workforce Now, Payroll, Benefits Administration, Benefits Coordination, Benefits Payroll, 401k - RRSP Administration