Human Resources Specialist - Part-Time

Application Instructions: Only job applications submitted online will be accepted. Applications will be accepted until the position is filled. Cover letter required: Please describe your experience in the human resources field including the number of years and the level of experience.

Organization: Greensboro Urban Ministry provides opportunities for housing solutions, safe shelter, food, and support services year-round for residents of the greater Greensboro community. Founded in 1967, Greensboro Urban Ministry is a 501(c)3 non-profit organization serving Guilford County, North Carolina.

Our Mission: To express the love of God to our neighbors in need by offering food, shelter, and solutions.

Our Vision: Stable lives for our neighbors.

Our Core Values

• We welcome all through an open door where neighbors can connect, serve, and grow.
• We love our neighbors with compassion, recognizing that no individual is greater than another.
• We inspire people to initiate personal change while meeting them where they are.
• We understand that sometimes hope is the ultimate gift.
• We value the resources entrusted to our care, and we steward them carefully.
• We believe our community is strongest when nonprofits, faith communities, government, and neighbors work together.

To learn more, visit Greensboro Urban Ministry's website.

Job Title: Human Resources Specialist - Part-Time

Program/Department: Administration

Reports to: Assistant Executive Director

FLSA Status: Part-Time, Hourly, Non-Exempt

Supervisory Responsibility: None

Position Summary: The Human Resources Specialist will manage the daily functions of the Human Resources department. Duties include payroll functions, recruitment and talent acquisition, personnel documentation, benefits administration, and policies and procedures.

Work Schedule: Monday-Friday, schedule to be determined. 20-25 hours per week.

Essential Functions

Payroll:

• Responsible for running bi-weekly payroll in the Paylocity payroll system to ensure that payroll is submitted in a timely and efficient manner.
• Coordinating with supervisors to ensure timecards and leave requests are approved and correctly entered in the Paylocity payroll system.
• Responsible for maintaining payroll reports as requested by the finance team and for the annual fiscal audit.

Recruitment and Talent Acquisition:

• Responsible for updating and maintaining job descriptions, in collaboration with supervisors.
• Posting vacant positions in Paylocity payroll system and other job boards and maintaining the search process.
• Reviewing job applications to provide a slate of qualified candidates to the supervisors.
• Coordinating interviews between the candidates and supervisors; participating in the interview process if requested.
• Facilitating job offer processes which include contacting professional references and conducting pre-employment criminal background checks and drug screenings.
• Maintaining new employment documentation which includes I-9 employment verification forms, tax forms, direct deposit forms, and emergency contact forms.

Personnel Documentation:

• Responsible for updating electronic personnel records in the Paylocity payroll system, including new hires, terminations, and other personnel matters such as pay rate, position, and supervisor changes.
• Responsible for maintaining physical personnel files for current and former employees and other pertinent documentation in alignment with retention schedules.

Benefits Administration:

• Coordinating with GUM’s insurance brokers on the annual open enrollment processes.
• Responsible for ensuring the Employee Navigator benefits administration system has up-to-date employee information.
• Responsible for providing monthly benefits invoices to finance team for payment and providing employees with benefits information including insurance cards as needed.
• Coordinating with GUM’s retirement plan administrators to ensure payroll contributions are entered and assist employees with enrollments, contributions, and withdrawals.

Policies and Procedures:

• Ensures that GUM’s employment policies and practices follow federal, state, and local employment laws and regulations.
• Reviews GUM employee handbook policies and procedures and provides updates or addresses issues as needed.
• Assists employees with Worker’s Compensation, Family Medical Leave Act, and short-term/long-term disability as needed.

Other Functions

• Assist the Finance Specialist as needed.
• Attend and participate in Greensboro Urban Ministry staff meetings.
• Other duties as the leadership may deem as necessary.
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equipment Used

• Telephone, computer, copier, printer.

Working Conditions

• General office environment with exposure to computer screens.

Education and Experience Requirements

• A bachelor’s degree is required.
• At least one year of human resources experience is preferred.

Other Requirements

• Speaking, standing, sitting, walking, driving, lifting, climbing, writing, keyboarding, organizing, problem solving, planning, interpreting data, supervising others.
• Ability to utilize and create documents and spreadsheets using Microsoft Office.
• Ability to maintain a high level of confidentiality.

Key Competencies

• Ability to build and sustain positive and collaborative professional relationships.
• Ability to communicate across all levels of the organization and work well in a team environment that supports GUM’s mission, vision, and values.
• Excellent verbal and written communication skills.
• Excellent customer service skills with the ability to work well under pressure.
• Strong skills in organization and attention to detail.

Equal Opportunity Employer: Greensboro Urban Ministry is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation based on the following protected classes: age (40 and over), race, religion, color, national origin, gender, sex, sexual orientation (including transgender status, gender identity or expression), physical or mental disability, genetic information, marital status, AIDS/HIV status, possession of sickle cell trait or hemoglobin C trait, military service, veteran status, or any other status protected by federal, state, or local laws.