Licensed Real Estate Assistant

We’re now looking for a Licensed Real Estate Assistant to become the backbone of our operations and client experience. Success in This Role Looks Like Listings go live without error and on time Transactions stay on track and close smoothly The agent/team’s time is freed up to focus on sales and clients Clients feel supported and impressed at every step Location In‑office position at our Atwater Village office, 3181 Glendale Blvd. Team Fenton Real Estate Team Hours Full‑time, Monday–Friday, 9:00 AM – 5:00 PM (in‑office) Compensation Competitive salary (based on experience) Responsibilities Listing & MLS Management Input and manage listings, photos, and property details in MLS (TheMLS) Coordinate with photographers, stagers, and vendors for listing prep Write/edit property descriptions Ensure listing compliance with Compass and MLS standards Office Administration Manage calendar, meetings, and show schedules Order supplies, signage, and printed materials Maintain organized files (digital + physical) Provide administrative support to team agents and act as office liaison Greet walk‑in clients/customers and record name, contact information, and reason for visit Schedule monthly office cleaning Coordinate window washer (Scheduling/payment every other Thursday) Order/Pick‑up/Set‑up foods for Brokers’ open houses Open Doors for showings at our listings Marketing & Branding Support Create and manage Compass Collections for buyers Support digital and print marketing (flyers, postcards, social media assets, newsletters) Coordinate open houses (order food, signage, guest tracking) Update website and online property marketing Client & Transaction Support Prepare and manage documents (listing agreements, buyer broker agreements, lease agreements, disclosures, etc.) Oversee contract timelines and coordinate with escrow, title, lenders, and other parties Schedule inspections, appraisals, and walkthroughs Maintain consistent, professional communication with clients Offer & Deal Management Organize and track multiple offers in spreadsheets or CRM Prepare comparative market analyses (CMAs) Assist in drafting and reviewing offers (under agent guidance) Track and update the deal pipeline in Compass CRM and dashboards Qualifications Highly organized, detail‑oriented, and deadline‑driven Professional, clear communicator (verbal and written) Strong problem‑solving and multitasking skills Tech‑savvy and quick to learn Compass tools and systems Discreet and trustworthy with sensitive client data Positive team player with a can‑do attitude Compass tools (Collections, CRM, Marketing Center) Google Workspace (Docs, Sheets, Gmail, Calendar) DocuSign, ZipForms, Skyslope (or your team’s transaction platform) 1+ years of experience in a real estate administrative or operations role Strong knowledge of local MLS systems and real estate contracts #J-18808-Ljbffr