Secretary to the Associate Deans

Job No: 497298 Full Time/Part Time: Full time Location: Newark Categories: Staff Duties And Responsibilities Perform general administrative duties such as ordering supplies and processing reimbursements. Maintain office systems, filing structures, and databases to ensure efficient operations. Assist with organizing events such as faculty workshops, lectures, and academic conferences. Assist with creating course seating charts, posting student course attendance, and occasionally disseminating course information and announcements into the LMS system, Canvas. Manage the Academic Deans' calendar, including scheduling meetings, appointments, academic events and special projects; coordinate and prepare associated travel arrangements, agendas and materials. Act as a liaison to the Dean's Office, managing in-person visits, phone calls, and email inquiries directed to the Deans, and responding or routing them as appropriate. Draft, edit, and proofread correspondence, reports, and academic documents; maintain confidential records and handle sensitive information with discretion. Compose, format, and finalize documents; research, compile, and interpret information; and calculate, analyze, process, distribute, and maintain data across multiple formats using a range of office equipment and software applications, including spreadsheets and databases. Support the faculty recruitment process by assisting the Faculty Chair with all components of the Faculty Appointments Committee. Prepare the first round and call‑back interview correspondence and materials; draft and maintain interview schedule; coordinate the agenda of the day, make room reservations, order catering, inform and coordinate IT/AV support and all logistics; ensure all stakeholders are informed of their roles and prepared for the interview day; coordinate with the Faculty Captain to ensure all components of the day run on schedule; disseminate any post‑interview follow‑up information. Required Qualifications Bachelor's degree required. Candidates with combined substantial relevant professional experience and lower educational qualifications may be considered. Desired Qualifications 3–5 years of administrative experience supporting senior leadership in higher education or legal environments preferred. Salary Range $26.848 per hour Employment Status Nonexempt Physical Demands General Office Environment Special Instructions To Applicants Please include at least three references. Benefits Information Full Time Benefits Life today is complex. That is why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life. Medical, prescription, vision, and dental insurance Life insurance Retirement plan More information is available at Equal Opportunity Statement Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University's mission as a Catholic institution of higher education. #J-18808-Ljbffr Seton Hall University