Sr. Talent Coordinator

Sr. Talent Coordinator

At Early Warning, we've powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

Overall Purpose

The Sr. Talent Coordinator performs a variety of recruitment functions to attract and align exceptional talent with business needs. This position ensures compliance with legal requirements and demonstrates continuous commitment to employee engagement. The Sr. Talent Coordinator will also oversee the onboarding function and serve as the administrator for new hire classes.

Essential Functions

Scheduling

• Schedules phone screens and interviews for recruiting staff and hiring teams.
• Prepares and communicates interview schedule and serves as primary point of contact for candidates and internal staff involved in the hiring process.
• Manages day-to-day feedback and operates as the main user for the automated scheduling system.

Travel Support

• Partner with candidates to coordinate and confirm travel logistics for onsite interviews, ensuring a smooth and timely booking process
• Manage travel coordination for new hire orientation, including sending guidance for booking, assisting with logistics, and confirming arrival to ensure a smooth onboarding experience
• Submit and manage all travel expenses for candidate's interviews, as applicable
• Coordinate conference room bookings for interviews, collaborating with, the administration community, IT and hiring managers to ensure space and technology needs are met,
• Liaison for Talent Acquisition in partnership with Security Services and administrative team on shared hiring need responsibilities
• Communicates and manages applicable updates to the internal travel SharePoint site

Pre-hire Activities

• Conducts a weekly new hire update call with key stakeholders.
• Prepares and sends background and drug screenings, including U.S. Treasury background checks, additional pre-employment requirements.
• Tracks receipt and completion throughout the background process and keeps recruiting staff abreast of status.
• Manages communication process on background clearances and start date updates to candidates and staff.
• Represents company in a highly professional manner and demonstrates the highest level of integrity and confidentiality.
• Work cross functionally to resolve day-to-day issues and escalate when needed, ensuing smooth canidate experience and minimal disruption to the business

Program Management & Administrative Duties

• Oversees the employee referral bonus program and administers payouts
• Responsible for administering and collecting results of the candidate experience survey
• Monitor EWS recruiting shared mailbox
• Conducts and records results of quarterly FCRA internal team audit

Minimum Qualifications

• High School diploma or equivalent.
• 5 or more years' of related experience in a HR support role or in a high volume administrative role in a professional environment
• Experience maintaining and utilizing various ATS systems (applicant tracking software).
• Knowledge of employment-related legal requirements
• Effective verbal, written and interpersonal skills
• Strong attention to detail and follow-up skills
• High sense of urgency and ability to multi-task
• Must demonstrate professionalism, high level of customer service, and confidentiality
• Proficiency in Microsoft Excel and Word
• Background and drug screen

Preferred Qualifications

• Experience with Workday applicant tracking software.
• Additional related education and/or experience preferred.
• Experience conducting and responding to audits
• Prior immigration support experience

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling, and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

The base pay scale for this position in:Phoenix, AZ in USD per hour is: $28 - $33.Additionally, candidates are eligible for a discretionary incentive plan and benefits.This pay scale is subject to change and is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific candidate, which is always dependent on legitimate factors considered at the time of job offer. Early Warning Services takes into consideration a variety of factors when determining a competitive salary offer, including, but not limited to, the job scope, market rates and geographic location of a position, candidate's education, experience, training, and specialized skills or certification(s) in relation to the job requirements and compared with internal equity (peers). The business actively supports and reviews wage equity to ensure that pay decisions are not based on gender, race, national origin, or any other protected classes.

Some of the Ways We Prioritize Your Health and Happiness

• Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
• Paid Time Off – Flexible Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
• 12 weeks of Paid Parental Leave
• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!

Early Warning Services, LLC ("Early Warning") considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

Early Warning Services LLC is a proud participant in E-Verify, a federal program to help ensure a legal and authorized workforce. As part of our hiring process, we electronically verify the employment eligibility of all new hires through E-Verify. For more information on your rights and responsibilities under E-Verify please visit Home | E-Verify.