Executive Assistant to the Dean

Position Overview This senior‑level administrative support position is instrumental in providing seamless scheduling and coordination of the Dean’s daily activities. A high degree of confidentiality, diplomacy, and autonomy in judgment and decision‑making is required as this person interacts with a variety of individuals including senior administrators, faculty, staff, students, and external constituents. The position has regular interaction with University senior administrators, collegiate administrators, faculty, staff, students, and external constituents. It operates with a high degree of independence in managing and resolving issues on behalf of leadership, often serving as the first point of triage for complex administrative needs. Works in‑person from the Dean’s Office suite in Coffey Hall, reports to the Dean’s Chief of Staff, and offers a unique opportunity to work at the center of a dynamic academic leadership team supporting research, teaching, and statewide impact across Minnesota. Position is primarily in person with occasional remote work opportunities. Monday‑Friday, 8:30–4:30 pm, no overtime or weekends. 6‑month limited term. This position is not eligible for H‑1B or Green Card sponsorship, nor does it offer a STEM OPT training program. Job Responsibilities Full responsibility for electronic, complex scheduling of activities for the Dean; obtain and provide input to scheduling of commitments; provide all pertinent background materials for appointments and meetings in an organized manner; anticipate needs well in advance of events; confirm dates, times, set‑up arrangements, etc.; follow through on daily, monthly, and yearly commitments and events. Consult with the Chief of Staff to strategically position the Dean to participate in meetings, activities, and events connecting the strengths of the College to partners, resources, and research information networks. Determine who best of the associate deans should represent the Dean when not available; provide background information and follow‑up. Prioritize and route all incoming correspondence; provide background materials as appropriate; independently follow up on issues that do not require the Dean’s direct attention. Compose correspondence on the dean’s behalf (i.e., responses to requests, notes of appreciation, confirmations); independently research and draft responses to correspondence as appropriate. Make travel arrangements; prepare all pertinent background materials for each trip in an organized manner. Develop and prepare administrative reports, as needed; gather and interpret data; report findings. Other Administrative Support (40%) Provide administrative support to the dean’s leadership team and committees including the CFANS Faculty and Consultative Committee (FCC). Work closely with the Dean and Chief of Staff in carrying out frequently changing additional administrative assignments and special projects. Serve as back‑up office lead in coordinating day‑to‑day oversight of general office operations, such as ordering office supplies, stocking the kitchen area, servicing the copier and printers, etc. Contribute to shared general office planning and duties with the dean’s office administrative support team. In partnership with the CFANS Facilities Manager, coordinate response to facility‑related requests and needs on behalf of the Dean’s Office. Provide back‑up support for the Assoc Dean’s calendar and travel coordination, as needed. The employer reserves the right to change or assign other duties to this position. Qualifications Required Qualifications: High School Diploma/GED and at least four years of experience in responsible administrative positions or a combination of relevant administrative experience and education totaling at least five years. Experience in composing communications to multiple internal and external audiences. Experience in a position that requires maintaining a high level of confidentiality. Experience in a customer service role. Proven experience with administrative and data systems (e.g., Google Workspace, Microsoft Office, scheduling platforms, or similar tools). Evidence of ability to prioritize multiple tasks. Experience in a position requiring decision‑making and problem‑solving. Proven record of building positive working relationships. Preferred Qualifications: Bachelor’s degree. Work experience with the University of Minnesota or other comparable institutions. Ability to demonstrate work experiences requiring diplomacy. Demonstrated excellence in organizational and time‑management skills. Experience working as part of a team. Experience in supporting executive level leaders or administration. Supervisor experience leading students or volunteers. Understanding of and commitment to the mission of a land‑grant university. Some understanding of agricultural, food, and environmental issues. Special/Physical Requirements This is primarily an office position. The role frequently presents information through vocal and written communication. The ability to express or exchange ideas vocally is important. Visual acuity is required for preparing and analyzing written or computer data and presentations. There are times when extensive viewing of a computer screen and reading are required as part of the position duties. Pay and Benefits Pay Range: $26.56 to $32.22 per hour, depending on education, qualifications, and experience. Position Type: Non‑Faculty Labor Represented Staff. Benefits include: Competitive wages, paid holidays, and generous time off. Continuous learning opportunities through professional training and degree‑seeking programs supported by the Regents Tuition Benefit Program. Low‑cost medical, dental, and pharmacy plans. Healthcare and dependent care flexible spending accounts. University HSA contributions. Disability and employer‑paid life insurance. Employee wellbeing program. Excellent retirement plans with employer contribution. Public Service Loan Forgiveness opportunity. Financial counseling services. Employee Assistance Program with up to eight counseling sessions at no cost. Employee Transit Pass with free or reduced rates in the Twin Cities metro area. Salary offered will be based on individual credentials and experience. Diversity and Equal Employment Opportunity The University of Minnesota, Twin Cities, is committed to promoting diversity, inclusion, and equity in its workforce. Employment is open to all qualified individuals regardless of race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. For more information about diversity initiatives, visit Employment Requirements Any offer of employment is contingent upon successful completion of a background check. Criminal convictions do not automatically disqualify finalists. How to Apply Applications must be submitted online. Click the Apply button and follow the instructions. Attach a resume and any additional required documents. Additional documents may be uploaded later via your My Job Applications page. To request an accommodation during the application process, email View email address on click.appcast.io or call View phone number on click.appcast.io. #J-18808-Ljbffr