Legal Assistant - Corporate & Real Estate Practice Groups

Job Description

Job Description

Legal Assistant – Corporate & Real Estate Practice Groups  

At Preti Flaherty, we know that exceptional people and efficient processes drive our continued success. Our Legal Assistants are integral members of our team, providing high-level administrative and legal support to attorneys and contributing meaningfully to our client service and transactional outcomes.   

We are seeking a motivated and highly organized Legal Assistant to join our Corporate and Real Estate Practice Groups. This position will be responsible for preparing and organizing legal documents, maintaining corporate and real estate records and files, supporting transactional workflows, and providing administrative support to attorneys across both practice areas. 

This is a full-time, hourly paid, hybrid position based in our downtown Concord, New Hampshire office.  

Key Responsibilities:

• Provide comprehensive administrative support to corporate and real estate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating matter files, and processing expense reports 

• Manage and track multiple corporate and real estate matters and advise attorneys and paralegals of upcoming deadlines, outstanding tasks, document needs, and transaction milestones 

• Organize and maintain electronic and physical real estate and corporate files 

• Organize and maintain attorneys’ calendars and email folders 

• Communicate regularly and professionally with clients, opposing counsel, local municipalities, registries of deeds, secretaries of state, financial institutions, title companies, and other transaction participants 

• Proofread and format corporate and real estate documents, including deeds, mortgages, closing documents, corporate resolutions, correspondence, and related transaction materials 

• Prepare and assemble correspondence, notices, basic corporate forms, real estate closing materials, signature packets, and indexed document packages 

• Serve as witness and/or Notary Public to in-person document executions 

• Electronically search, file, and retrieve documents with registries of deeds, secretaries of state, and other public filing offices, as needed 

• Assist with entity formation and maintenance tasks, real estate transaction support, document execution logistics, and post-closing/post-transaction organization 

• Assist with billing, time entry, and administrative tasks as assigned 

• Support attorneys in preparing closing binders, transaction checklists, diligence materials, signature packets, and other corporate and real estate transaction deliverables 

Required Qualifications:

• 3+ years of professional experience working in a comparable administrative position 

• Strong written and verbal communication skills with exceptional attention to detail 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)  

• Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment 

• Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team  

• Interest in working for a law firm, preferably within corporate, real estate, or other transactional practice areas 

• Commitment to discretion and integrity due to exposure to sensitive and confidential information 
  
   

Preferred Qualifications:

• Bachelor’s degree preferred 

• Familiarity with document management systems is considered a plus 
  
   

Why Join Preti Flaherty?

We offer our employees:  

• A collegial work environment where talent is nurtured, and professional growth is supported 

• Competitive compensation and benefits package 

• Exposure to sophisticated corporate, real estate, transactional, and tax work 

• Opportunities to learn directly from experienced attorneys and staff 

This position will pay between $28-$34 per hour, commensurate with experience.

If you thrive in a fast-paced, dynamic legal environment and are interested in supporting sophisticated corporate and real estate transactional work, we invite you to apply and become part of our team!