Administrative Assistant - Fabrication Shop

Job Description

Job Description

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily operations within a fast-paced welding testing laboratory and manufacturing environment in Corpus Christi, Texas. 

The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities in an industrial and technical environment. Bilingual English/Spanish communication skills are highly preferred.

• Answer phones, greet visitors, customers, inspectors, and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Scan, file, and manage reports, welder qualification records, WPS/PQR documents, and project paperwork.
• Coordinate internal paperwork flow between laboratory, production, QA/QC, and management teams.
• Maintain office supplies, shipping materials, and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Support travel arrangements, lodging, and logistics for field personnel or inspectors as needed.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

• Minimum 2–4 years of administrative, office coordination, project support, or customer service experience.
• Experience in industrial, manufacturing, construction, fabrication, welding, or technical environments preferred.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with:
• Microsoft Office (Word, Excel, Outlook)
• PDF editing software
• File management systems
• CRM or ERP systems preferred
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.
• Bilingual English/Spanish preferred.
• High School Diploma or GED required; Associate degree preferred.

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities
• Stable and growing company environment

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.