SECRETARY (OFFICE AUTOMATION)

Job Title

Peterson AFB, CO Secret Polygraph Unspecified Career Level Not Specified Salary Not Specified

Job Description

Duties Help 1. Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. 2. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. 3. Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. 4. Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains leadership's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. 5. Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. 6. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Requirements Help Conditions Of Employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• This position is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage and Fact Sheet
• Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position
• Position may be subject to random drug testing
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Disclosure of Political Appointments
• Student Loan Repayment may be authorized
• Recruitment Incentive may be authorized for this position
• Relocation Incentive may be authorized for this position
• Leave accrual may be authorized upon request
• All federal employees are required to have direct deposit
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Selectee may be required to serve a probationary or trial period
• The incumbent must have the ability to type a minimum of 40 WPM
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise; employee must obtain and maintain the appropriate security clearance
• May be required to travel by military or commercial aircraft in the performance of TDY assignments - approximately 15 Days

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include preparing and proofreading/editing correspondence and documents for correct grammar, spelling, capitalization, punctuation and format; maintaining files/records; making and preparing travel arrangements; locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence; independently noting and following-up on commitments made at meetings/conferences; reviewing and processing incoming and outgoing correspondence; receiving, greeting, and answering questions from visitors and telephone callers; maintaining supervisor's calendar; and coordinating, scheduling or organizing meetings and/or conferences to include arrangements such as attendance, location and time. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Actively contributes as team member; takes initiative to accomplished assigned projects. 2. Identifies and pursues individual/team development opportunities. 3. Guides others in accomplishing projects, assuming ownership pf personal process and products. 4. Develops, modifies, and/or applies rules, procedures, or operations to resolve problems of moderate complexity/difficulty. 5. Plans and conducts administrative activities for projects. 6. Communicates/presents internal administrative/functional procedures and tasks internally and externally. 7. Prepares, coordinates, and consolidates documents, reports, or briefings. 8. Resolves administrative problems; facilitates cooperative interactions with others. 9. Guides others and coordinates activities in support of team goals. Proactively functions as an integral part of the team. 10. Plans and executes assignments; resolves problems and handles deviations. 11. Independently interacts with customers to understand customer needs/expectations. 12. Plans resources to achieve project schedules. 13. Effectively accomplishes project within established resource guidelines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education ARE YOU USING YOUR EDUCATION TO QUALIFY? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.