Enrollment Specialist

Enrollment Specialist

Williston Basin School District #7, Williston, North Dakota, is currently accepting applications for the position of Enrollment Specialist. The job of Enrollment Specialist is done for the purposes of registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; providing general clerical support, information and/or direction as assigned; serving as the district liaison in the registration and transfer of students and in the preparation and maintenance of records. Employees are required to exercise extreme tact in working with confidential information and follow all FERPA regulations.

Essential Duties and Responsibilities:

• Assists in following up with parents/guardians regarding incomplete registrations for the purpose of ensuring student records are accurate and legally compliant.
• Informs appropriate personnel of student enrollment, transfer, and withdrawal of students for the purpose of ensuring schools have accurate and timely status of students.
• Maintains a variety of manual and electronic documents, files, and records (e.g. student registration, enrollments and transfers for all grades, student data, requested reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Performs enrollment, transfer, and withdrawal activities for the purpose of complying with established requirements.
• Processes a variety of documents and materials (e.g. lease/purchase order of residence, birth certificate, immunization records, etc.) for the purpose of providing required information for legal compliance.
• Responds to a high volume of questions, via calls, emails, and walk-in traffic, from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction or referring to appropriate personnel.
• Verifies documents presented in registration/transfer process (e.g. residency, custody, immunization, birth certificate, previous school records, etc.) for the purpose of ensuring accuracy and completeness prior to entering data into the student record system.
• Be knowledgeable in Power School Parent Portal and can assist parents with questions.
• Be knowledgeable in Power School SIS system.
• Be knowledgeable in Power School Enrollment system.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Supervisory Responsibilities: None.

Job Requirements:

Minimum Qualifications:

• Skills, Knowledge and Abilities:
• Skills are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions.
• Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including software; and preparing and maintaining accurate records.
• Education and/or Experience: High School Diploma or GED equivalent; Associate's degree or higher preferred; minimum 2 years of related experience preferred, or equivalent combination of education and experience.
• Knowledge is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read technical information, compose a variety of documents; and solve practical problems.
• Specific knowledge based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student enrollment, graduation and transfer; and business telephone etiquette.
• Ability is required to gather, collate, and/or classify data; and use basic, job-related equipment.
• Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods.
• Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment, including software.
• Problem solving is required to analyze issues and create action plans.
• Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate.
• Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing priorities; communicating with diverse groups of individuals; maintaining confidentiality; working as part of a team; working with detailed information; working with frequent interruptions; setting priorities; working under minimal supervision; working within time constraints; exercising extreme tact in working with confidential information; and reading, writing and communicating clearly in English.
• Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; coordinating with others. Utilization of resources from other work units is often required to perform the job's functions. There is continual opportunity to have some impact on the organization's services.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to stand and walk. The employee is frequently required to use hands to handle tools and equipment and reach with hands and arms; as well as talk and hear clearly. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds.

Terms of Employment: 261-day calendar.

WBSD #7 is an Equal Opportunity Employer. If claiming veterans' preference, you must provide a copy of your DD-214, Certificate of Release or Discharge from Active Duty, or other acceptable documentation. Applicants claiming 10-point preference will need to submit Form SF-15, or other acceptable documentation.

For more information about this position, please contact:

Judy Billehus

Human Resources Director

Williston Basin School District #7

PO Box 1407

820 E Broadway

Williston, ND 58801

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