Administrative Assistant I (part-time)

Salary: $18.78 - $22.18 Hourly
Location : New Ulm Public Works Building, 2020 North Broadway, New Ulm, MN
Job Type: Part-Time
Job Number: 11023
Department: Public Works
Opening Date: 08/14/2026
Closing Date: 9/7/2026 4:00 PM Central


General Description
Under the general direction of the Public Works Superintendent, performs a wide variety of administrative, clerical, customer service, and program support functions for the Street Department. The position is responsible for maintaining records, preparing reports and correspondence, coordinating departmental activities, processing financial and operational documents, and providing exceptional customer service.
The schedule for this position is Monday - Friday from 9:00 a.m. - 2:00 p.m.

Essential Functions of the Job / Knowledge, Skills and Abilities
ESSENTIAL FUNCTIONS OF THE JOB

• Provide administrative support for the daily operations of the Street Department.
• Prepare reports, correspondence, memoranda, meeting agendas and minutes, public notices, forms, spreadsheets, statistical reports, technical narratives, charts, tables, and other documents.
• Answer telephones, greet visitors, respond to inquiries, and direct individuals to the appropriate staff member.
• Maintain electronic and paper filing systems, records, and databases.
• Retrieve, organize, and prepare operational, statistical, financial, and cost reports.
• Maintain equipment inventory, work orders, and other departmental records.
• Prepare customer billings and review invoices for accuracy and payment.
• Prepare purchase requisitions, process purchase orders, and review invoices for payment.
• Coordinate weed complaint notices and maintain related records.
• Order and maintain office, building, street, and safety supplies and inventories.
• Sort and distribute incoming and outgoing mail.
• Maintain confidential records and information.
• Assist in maintaining compliance with applicable federal, state, and local regulations, City policies, and departmental procedures.
• Provide administrative support during emergency operations as needed.
• Assist with special projects and perform other related duties as assigned.
• Adhere to all City work policies, safety practices, and required training.

The aforementioned functions are normal for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

KNOWLEDGE, SKILLS AND ABILITIES (KSA's)

• Knowledge of modern office practices, procedures, and equipment.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and database software.
• Ability to organize, prioritize, and manage multiple assignments with competing deadlines.
• Ability to prepare accurate reports, correspondence, and financial records.
• Ability to maintain confidential information.
• Ability to communicate effectively both orally and in writing.
• Ability to establish and maintain positive working relationships with coworkers, supervisors, elected officials, outside agencies, and the public.
• Ability to interpret and apply policies, procedures, and applicable federal, state, and local regulations.
• Ability to perform mathematical calculations accurately.
• Ability to conduct research, compile data, and prepare statistical reports.
• Ability to work independently while exercising sound judgment.
• Ability to provide excellent customer service.
• General knowledge of public works operations and terminology is desirable.

Education and Experience

• High school diploma or GED required.
• Associate's degree or post-secondary education in business administration, accounting, office administration, public administration, or a related field preferred.
• Three years of progressively responsible administrative or clerical experience preferred.
• Experience in municipal government, public works, or a related public sector environment is desirable.
• Proficiency with Microsoft Office and other office software required.
• Valid Minnesota driver's license required.

Physical Requirements
This work requires the occasional exertion of up to 10 pounds of force; work frequently sitting and speaking or hearing and occasionally requires standing, walking, using hands to finger, handle or feel, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms, tasting or smelling, pushing or pulling, lifting and repetitive motions; work requires close vision, distance vision, ability to adjust focus, depth perception, color perception, night vision and peripheral vision; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles, exposure to outdoor weather conditions, exposure to the risk of electrical shock, pets, weapons in the home and second hand smoke; work is generally in a moderately noisy location (e.g. business office, light traffic).
01


I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire for this position. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

02


Do you possess a valid driver's license?

• Yes
• No

03


Do you possess a high school diploma or GED?

• Yes
• No

04


Have you completed post-secondary education in business administration, accounting, office administration, public administration, or a related field?

• Yes
• No

05


If you answered "Yes" to Question 4, please identify your degree(s), area of study, school(s), and dates attended.
06


How many years of progressively responsible administrative or clerical experience do you possess?

• No Experience
• 1 - 6 Months
• 6 Months - 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 - 4 Years
• 4 - 5 Years
• 5+ Years

07


Describe your administrative or clerical experience, including your employer(s), primary duties, and responsibilities.
08


Identify if you have direct work experience in the following areas:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Database Software
• Preparing Reports and Correspondence
• Maintaining Records and Filing Systems
• Processing Invoices or Purchase Orders
• Customer Billing

09


How many years of experience do you have working in a municipal government, public works department, or other public sector organization?

• No Experience
• 1 Month - 6 Months
• 6 Months - 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 - 4 Years
• 4 - 5 Years
• 5+ Years

10


Describe your experience working in municipal government, public works, or another public agency. Include your responsibilities and the types of work performed.
11


How many years of experience do you have providing customer service in a professional office environment?

• No Experience
• 1 Month - 6 Months
• 6 Months - 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 - 4 Years
• 4 - 5 Years
• 5+ Years

12


Describe your customer service experience, including your interactions with the public, handling inquiries, resolving issues, and communicating with internal and external customers.
Required Question