Compliance Officer

The Division of Administration/Louisiana Property Assistance Agency has a vacancy. Louisiana Revised Statutes Title 39:321 through 39:332 and Title 39:360 through 39:364 make the commissioner of administration responsible for the oversight of the state’s inventory of movable property and the fleet management program. The commissioner delegated the responsibility for performing tasks necessary to comply with these requirements to the Louisiana Property Assistance Agency (LPAA). While there are a multitude of tasks performed by all LPAA employees that allow the commissioner to comply with those requirements, the Compliance Section’s efforts heavily contribute to the agency’s ability to successfully fulfill the commissioner’s requirements as dictated by the statutes listed above. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions. The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following: Overseeing the state’s capital construction program Working to provide state and federal grants for community development Development of the state budget Providing technology services Giving agencies guidance in the state purchasing and contracting process as they seek goods and services Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes Three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties: Run reports from the State’s Official System of Recordation for movable property (Protégé) and review the results of the reports. Select and view a statistical sample of the agency’s physical inventory of movable property. Review the agency’s in-house purchasing, property, and fleet files. Interview property and fleet managers when discrepancies need resolving. Traveling statewide to verify the accuracy of data contained in the reports against the on-sight discoveries and the information provided by property and fleet management staff. Using independent judgment to ascertain what property and fleet program deficiencies exist. Using information gathered from the audit to prepare detailed, complex audit reports that the incumbent reviews with the Compliance Supervisor. Once reviewed, the audit reports are submitted to the audited agency. The reports point out deficiencies, and they include concise, succinct corrective actions needed to correct the deficiencies. Serve as a liaison between LPAA’s management and agency property or fleet manager to correct underutilized vehicle issues that may exist. Contacted Fleet managers concerning non-compliance with vehicle reporting or operation procedures. Generate agency visitation reports documenting that the incumbent has had contact with the agency property manager or fleet manager. Can be required to prepare evidence and serve as a principal witness in court cases involving extreme violations of movable property statutes, rules, and regulations. Provide training to the property managers and the fleet managers so that they understand the requirements of the governing statutes and administrative codes. Clarify misunderstanding of the statutes. Keep agencies up to date on any new laws or rule changes. Review agency policies and procedures. Review agency operations to ensure that their records are accurate and up to date. Also reviews new purchases and deletions to determine if these transactions are made properly. Provides analysis of vehicle usage and vehicle operations. Conduct spot audits of state agencies for internal control deficiencies. Examine records to ascertain weaknesses. Submit findings and corrections to the Program Compliance Officer Supervisor. As needed, assists agencies with establishing internal controls and updating filing systems. Assist agencies with annual Property Certification requirements. Incumbent contacts agency property managers relative to their certification due date and determines if there are any problems. If agency is unable to meet the due date, incumbent suggests that a request for an extension be applied for. If an agency experiences problems with their annual reconciliation of property or fleet records, the incumbent works with the property managers and fleet managers to identify exceptions and/or discrepancies and makes recommendations for solutions. Reviews agency property certification packets and makes recommendation to Compliance Supervisor for approval/disapproval of agencies’ property certifications. Assist with Preference Buyer Program mandated by statute. Conducts site visits of Preference Buyer applicants and submits recommendation for approval/denial to Compliance Supervisor. Conducts spot audits of Preference Buyer’s inventory to determine compliance issues. Prepares complex, detailed audit reports of Preference Buyer’s when compliance issues are severe enough to warrant a report. Can be required to prepare evidence and serve as a principal witness in court cases involving extreme violations of movable property statutes, rules, and regulations. Perform miscellaneous duties. Contacts agencies or makes site visits at LPAA Management’s instructions to determine a variety of things, including, but not limited to: Gather information regarding the appropriateness of property and fleet use/abuse complaints. When making site visits, incumbent picks up small items (typewriters, calculators, etc.) for which he has been given an approved transfer that declares the equipment to be surplus. View property the agency is requesting permission to scrap and determine its correct disposition. Performs any other duty required by manager or supervisor. Position-Specific Details: Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. A permanent classified employee offered this position may be required to resign their permanent status and accept a probationary appointment. Career Progressions: This vacancy participates in a career progression group and may be filled from this recruitment as a Program Compliance Officer 1, 2 or 3. Applicant must be able to lift/carry 30 lbs.; daily and overnight travel is required. Preference may be given to applicants with experience/knowledge of the property and fleet management rules and regulations. Louisiana is a “State as a Model Employer” for People with Disabilities. A criminal history check may be conducted on employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system. * Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy, contact: Danielle Martin HR Analyst Division of Administration/Office of Human Resources email: View email address on click.appcast.io #J-18808-Ljbffr