Attendance Manager and Receptionist

Attendance Manager And Receptionist

The Attendance Manager and Receptionist at Regina High School ensures student safety and accountability while serving as the welcoming face of our school community. This is a full-time, 10-month position that follows the academic school calendar. This dual role requires excellent communication, precise record-keeping, and a supportive attitude toward students, parents, and visitors.

Mission Alignment For 70 years, Regina High School has been a safe, welcoming community where young women are empowered to grow in confidence, faith, and purpose and where faculty feel equally supported, valued, and inspired in their vocation. Rooted in our Franciscan faith, we foster a spirit of compassion, humility, and service, guiding students to live with intention and care for others. Our strong sense of sisterhood and all-girls environment allows students to truly be themselvesfree to explore their interests, find their voice, and discover who they are. With strong academic rigor and personalized support, along with meaningful leadership opportunities and cherished traditions, Regina feels like a second home where every student is known, supported, and inspired to find her community and her path forward.

Key Responsibilities

• Attendance Management
• Monitor and record student arrivals, late sign-ins, and early dismissals.
• Identify unexcused absences by 9:00 AM daily.
• Contact parents of missing students by 9:30 AM.
• Input, update, and maintain accurate attendance codes daily.
• Collaborate with administration to develop a streamlined attendance communication system with truant cases.

• Front Desk Reception
• Greet and assist all guests, parents, and vendors.
• Ensure all visitors sign in through our electronic system and wear badges.
• Answer incoming phone calls and route inquiries efficiently.

• Student Support
• Act as a primary contact for student needs.
• Assist with day-to-day student inquiries i.e locker issues and class schedule questions.
• Maintain a calm, empathetic main office presence.

• Staff and Faculty Support
• Schedule meetings for the leadership team.
• Daily check in with the Principals Office, Advancement Office and Front Office Secretary to ensure alignment with tasks and upcoming meetings, events etc
• Coordinate food service and visitor logistics, including catering arrangements, guest scheduling, reception, and hospitality support for school events and daily operations.

Qualifications

• Bachelor's degree preferred.
• Proven proficiency with PowerSchool or similar student information systems.
• Strong verbal and written communication skills.
• Experience with computer databases, spreadsheets, and multi-line phones.
• Ability to multitask efficiently in a fast-paced environment.
• Excellent interpersonal skills and a passion for supporting youth.

Compensation & Benefits:

• Compensation: Hourly rate
• Health, dental, and retirement benefits
• Professional development opportunities

How to Apply

Interested applicants, please email the required documents to View email address on click.appcast.io Required Documents:

• Cover letter
• Resume
• Three Professional References