Accounts Payable Specialist

Job Description

Job Description

About Us

Since 1987, Eagle Fire Inc. has been a top-tier provider of comprehensive fire protection services, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise serves commercial, industrial, government, and mercantile facilities.

Join Our Growing Team

As we expand across VA, NC, SC, GA, AL, TN, & TX we are enhancing scheduling consistency and improving customer response times. Join us for ample career advancement opportunities in the dynamic field of fire protection and life safety.

Position Summary

The Accounts Payable Specialist is responsible for day-to-day financial transactions including Accounts Payable, corporate credit card processing, and other transactional accounting activities. This role ensures the accurate and timely processing of vendor payments and the proper archiving of all Accounts Payable records, while supporting additional accounting functions as outlined below.

Key Responsibilities

• Analyzes and processes accounts payable in a timely manner.

• Codes such items as invoices, vouchers, check requests, etc. with correct accounting codes, conforming to standard procedures to ensure proper entry into the financial system.

• Ensures all company procedures, approval processes, and internal controls related to Accounts Payable are followed.

• Monitors discount opportunities on vendor invoices.

• Prepares Weekly Accounts Payable check runs through automated Accounts Payable System and weekly ACH Batches.

• Handles all vendor correspondence via phone or email.

• Resolves purchase order, contract, invoice, or payment discrepancies and documentation.

• Reconciles various accounts on a monthly basis, bringing discrepancies to the attention of the Accounting Manager.

• Maintains master vendor list within ERP system, following procedure related to vendor approval and set up.

• Administer company credit card account including issuance of new cards and de-activation of cards for terminated team members.

• Performs as backup for other duties on the Accounting team.

• Reconciliation of large vendor statements.

• Pulls payment reporting from Accounts Payable system.

• Works with Regional field offices to match invoices with open Purchase Orders.

• Performs other related duties as required.

Job Specifications

• Must continuously adhere to Company's Controlled Substances and Alcohol Standard.

• Must possess excellent written and oral communication skills.

• Must be able to speak, read, and write English fluently.

• Must provide quality customer service.

• Must be a self-starter and possess the ability to work independently.

• Must possess excellent organizational skills.

• Must interact well with all levels of individuals, internally and externally.

• Must maintain a positive and professional manner.

• Must possess the ability to handle change, resolve conflict, and solve problems as they arise with minimal direction.

Qualifications

• High School diploma or equivalent required.

• Minimum of 3 years of related experience.

• Job costing and/or construction industry experience preferred.

Physical Requirements

• Must be able to sit for extended periods of time.

• Must be able to use a telephone, computer, and other standard office equipment.

The pay range for this position is $60,000.00 to $70,000.00 per year. Actual compensation will be determined based on relevant experience, skills, certifications, education, internal equity, and market data for comparable roles. The published range represents our expected hiring range for candidates who meet the requirements of the role. While most offers will fall within this range, we may consider compensation outside the published range in exceptional circumstances where a candidate's experience and expertise would bring significant additional value to the organization.

In compliance with the Drug-Free Workplace Act of 1988, we maintain a drug-free workplace and operate a Drug-Free Workplace program. Eagle Fire Inc. is an Equal Opportunity Employer.