Accounts Payable Specialist

About Us Sigma Phi Epsilon (SigEp) was founded on November 1, 1901 at the University of Richmond. Since that date, SigEp has grown to become one of the largest college fraternities in the country. About Us Sigma Phi Epsilon (SigEp) was founded on November 1, 1901 at the University of Richmond. Since that date, SigEp has grown to become one of the largest college fraternities in the country. Annually SigEp boasts an undergraduate membership of nearly 12,000 students in chapters located at almost 200 college campuses within the United States. These current undergraduates are among the more than 350,000 brothers who have joined since 1901. SigEp prides itself in being a leader of change in the Fraternity world. Organizational shifts to move away from pledging to the Balanced Man Program and implementing substance-free housing have enabled SigEp to redefine the impact of the modern college fraternity for our members. The SigEp National Housing (SENH) staff is committed to supporting the housing initiatives and needs of the Fraternity. The team provides financing, property management, property insurance and general consulting resources to SigEp Alumni and Volunteer Corporations (AVCs). Staff Culture Our staff is made up of more than 50 talented, motivated, adaptable individuals. As a staff that services 350,000 lifetime members, our work is dynamic and flexible to the needs of the day, while still requiring alignment with our future-focused strategic plan to accomplish growth in our impact. As such, our culture can be proudly described as a “startup” culture. We are deeply motivated by our mission, adaptable to the challenges of the day and proud of our ability to spread our impact more and more each year. Staff Core Values Put people first Lead with courage Focus on future Seek to improve Win as a team Role Description Our Accounts Payable Specialist supports the financial operations of SigEp National Housing and properties enrolled in our Property Management Program. This role oversees accounts payable and supports property tax, insurance, 1099 filings, audit preparation and fixed asset tracking, ensuring that the operations of our SigEp National Housing run smoothly with no gaps in their execution. Success in this role requires strong organizational skills, process improvement, and collaboration with staff and stakeholders. Key Tasks And Responsibilities Manage properties’ accounts payable invoices and ensure their approval and payment weekly Manage the accounts payable inbox on a daily basis Process ACH/EFT payments and remote check files with proper approval and documentation weekly Manage the document management for all properties, including vendor management documents (1099s/COIs), contracts, invoice support, etc. Lead vendor and utility account transition for new properties enrolled in the Property Management Program Administrate the Vendor Access Portal within our property management software, Entrata Assist SENH Controller and SENH Executive Assistant with Emburse card management Assist Property Operations Managers with vendor management across the portfolio Support Fraternity’s Finance Director with preparation for the year-end audit Support Fraternity’s Cash Receipts Specialist to ensure accurate processing of SENH management fees and accounts receivables between the two accounting systems Manage property tax, property insurance, and tax return payments and record keeping in all accounting systems Ensure timely filing of 1099 tax documents Skills Strong attention to detail, ability to manage vendors for multiple locations/properties, strong written and verbal communication skills Understands basic accounting processes, especially as they relate to accounts payable Strong organizational skills and follow up to ensure timely payment Ability to provide a high degree of customer service to vendors Proficient in property management software (Entrata preferred) Experience Requirements High school diploma 2-3 years of accounts payable experience Experience in working with property management software (Entrata preferred) Experience maintaining vendor compliance records (1099/W9) Experience managing out-of-state vendors Proficiency with Windows/Mac applications including Gmail, other G-Suite applications, Word, Excel, etc. General Information Position Title: Accounts Payable Specialist Department: Finance Reports to: Finance Director Job specifications: Salary, full-time, Richmond-based Salary: $53,000.00 - $57,000.00 Incentive Comp: $2,000.00 Benefits Company sponsored medical, dental and vision 401k with available match Responsible unlimited paid time off and holidays Available dependent care flex spending account Long-term and short-term disability and group term life Enhanced employee assistance program Sponsored professional development opportunities Paid parental leave The Pay Range For This Role Is 53,000 - 57,000 USD per year(Richmond) #J-18808-Ljbffr Sigma Phi Epsilon (Official)