Long Term Sub for Lower School Executive Assistant

Job Description

Job Description

Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN. Our vision is for every Maranatha student to be highly educated, Christ-centered, and biblically anchored world changers. MCA has an opening for a long-term substitute executive assistant starting at the beginning of August 2026 and continuing for approximately 5 months.

Summary   

The substitute executive assistant to the lower school principal ensures smooth, day-to-day operations in a fast-paced environment by: 

• Independently and collaboratively managing administrative tasks to support the principal 

• Facilitating clear, timely communication among staff, parents, and stakeholders 

• Anticipating needs and resolving issues proactively 

• Upholding the highest standards of discretion, integrity, and professionalism at all times 

This role combines strong organizational skills with proactive problem-solving to keep the lower school running seamlessly. 

Essential Duties and Responsibilities: 

• Must work well with young children and pre-adolescents
• Oversee daily lower school operations, including staff coverage, and respond to general inquiries and questions

• Exercise good judgment on staff and student matters using discretion and confidentiality

• Manage incoming email, phone calls, and mail
• Coordinate the principal’s calendar, appointments, and visitor check-ins 
• Arrange substitute coverage for breaks or staff absences, which may include after-hours requests for staff with last-minute absences due to illness or emergencies

• Organize events and meetings—field trips, parent/teacher conferences, chapel, etc.
• Coordinate student placements: interviews, kindergarten assessments, and student-teacher partnerships 
• Distribute communications and materials: mailings, birthday/prayer cards, curriculum, and assessment resources.
  
• Other duties may be assigned. 

Qualifications:  To perform this job successfully, an individual must be able to multitask and perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Communication: Speak and write clearly and professionally

Customer Service & Conflict Resolution: Respond promptly to teacher, student, and parent needs; manage difficult or emotional situations tactfully; focus on solutions, not blame. 

Organization & Planning: Prioritize and plan tasks efficiently; maintain accuracy, thoroughness, and follow-through. 

Professionalism & Integrity: Uphold confidentiality, ethical standards, and organizational values; respect diversity; exercise sound judgment. 

Computer Skills:  To perform this job successfully, an individual should have knowledge of Microsoft Office, Database software, Excel spreadsheet software, and word processing software. 

Qualifications

Associate's degree, previous executive assistant experience, and prior work in a school setting are preferred.