Account Specialist

Account SpecialistStarting Pay: NC11 $21.51 (subject to changes)Position Title: Account SpecialistReports to: Chief Financial OfficerTerm of Employment: 12 monthsSalary: Pay Grade NC 11Position SummaryThe Account Specialist reports to the Chief Financial Officer (CFO) provides high level administrative internal controls, while coordinating and administering employee benefits for the organization. This position assists with financial office operations, maintains confidential records, supports payroll and benefits functions, and serves as a liaison between employees, insurance providers, and third-party administrators.Duties and ResponsibilitiesPrepare correspondence, reports, presentation, spreadsheets, and other financial or administrative documentsMaintain calendars, schedule meetings and coordinate department activitiesAssist with budget preparation, financial reporting, audits, and data collectionMaintain and organize confidential financial and personnel records in accordance with district policies and state regulationsPrepare materials for Board of Education meetings, finance department meetings, and administrative presentations as assignedRespond to inquiries from staff, vendors, and the public regarding finance and business office operationsAssist with purchasing, accounts payable, payroll support, and other business office functions as assignedSupport special projects and audits as neededEmployee Payroll/Benefits Administration for NERSBAMaintain current knowledge of employee insurance plans, coverage options, and administrative proceduresProcess payroll benefit deductions, enrollment change, and discrepancy corrections accurately and timelyCoordinate and maintain Affordable Care Act (ACA) compliance reporting requirementsAdminister employee payroll/benefits programs for NERSBA, including enrollment and eligibility managementCollaborate with district departments regarding employee benefitsProcess monthly insurance payroll uploads and reconcile benefit payment recordsCoordinate COBRA eligibility, required documentation, notifications, and payment trackingPrepare and distribute employee exit benefits documentation for departing PCS employeesAdministrative Assistant Functions-General DutiesMaintain effective communication and positive working relationships with all departmentsPerform additional duties and responsibilities as assigned by the Chief Financial OfficerKnowledge, Skills, and AbilitiesKnowledge of general office management and administrative proceduresKnowledge of employee benefits administration and payroll processesKnowledge of school district finance operations preferredAbility to maintain confidentiality of sensitive financial and personnel informationAbility to interpret policies, procedures, and benefit guidelinesStrong organizational, interpersonal, and customer service skillsAbility to communicate effectively both orally and in writingProficiency in Microsoft Office applications, especially Excel and WordAbility to establish and maintain effective working relationships with district staff, vendors, and the publicMinimum Training and ExperienceAssociate degree in business administration, accounting, finance, human resources, or related field preferredMinimum of three years of experience in administrative support, finance, payroll, human resources, or employee benefits administration preferredPhysical Requirements / Working ConditionsOccasionally lift up to 10 poundsRegularly communicate accurate information verbally and in writingFrequent use of computers and standard office equipmentAbility to remain seated for extended periods during work and meetingsAbility to move between work locations as neededVisual acuity for reviewing and analyzing data and ensuring accuracyHearing ability sufficient for normal conversations and detailed communicationWork involves data preparation, analysis, and use of advanced office technologyWork environment is moderately noisy (e.g., typical business office)Requires interaction with individuals beyond basic instruction exchangeMust be adaptable to varying levels of work-related stress