Event Marketing Coordinator

WHO WE ARE
Everforth Apex Systems is a leading global technology and digital engineering firm dedicated to helping organizations adapt, innovate, and thrive in a world of constant change. Leveraging deep industry insights and proven expertise, we deliver end-to-end solutions that accelerate time-to-value and realize our clients' digital visions across commercial and federal sectors.


Our comprehensive solution portfolio spans AI & data, cloud and infrastructure, digital engineering, customer experience, cybersecurity, enterprise platforms, application development, strategy, transformation, and managed services. Powered by proprietary assets, accelerators, and strong alliances with cutting-edge technology partners-including Adobe, AWS, Microsoft, Salesforce, and more-we turn complexity into progress and measurable business outcomes.


With a presence in over 70 markets across North America, Europe, and India, Everforth Apex Systems innovates alongside our customers, building and deploying tailored artificial intelligence solutions to enhance business value and improve customer experiences. As part of the commercial segment of Everforth, we are committed to driving the next wave of global IT services and digital transformation.

JOB DESCRIPTION
The Event Marketing Coordinator is responsible for the end-to-end operational planning and on-site execution of the companys B2B event portfolio, including third-party conference sponsorships, industry trade shows, executive roundtables, and partner co-sponsored activations.
Reporting to the Director, Event Marketing, the Event Marketing Coordinator translates the Directors event strategy and the Partnership Marketing Managers campaign plans into detailed operational execution: managing vendors, coordinating logistics, communicating with internal stakeholders, and ensuring post-event follow-through is completed. This is a high-volume, detail-oriented role suited for someone who enjoys building structure, staying ahead of deadlines and keeping events running smoothly. The ideal candidate will have exceptional organizational discipline, a proactive communication style, and the ability to manage multiple events simultaneously across different geographies and formats.
Event Logistics & Operational Planning

• Own detailed logistics planning for assigned events from sponsorship confirmation through post-event closeout, including venue coordination, booth and exhibit management, A/V and production vendor coordination, shipping and materials management, catering, and attendee registration.
• Build and maintain a master event logistics checklist and timeline for every program.
• Support post-event closeout by tracking follow-up tasks, coordinating lead handoff, organizing event materials, and capturing key learnings for future programs

Vendor & Supplier Management

• Source, brief, and manage event vendors, including exhibit houses, production companies, freight and drayage providers, promotional merchandise suppliers, and on-site staffing partners.
• Track vendor deliverables, manage timelines, process purchase orders, and ensure all contracted services are delivered on time, to specification and within budget.

Event Calendar & Project Management

• Own and maintain the event project management tracker, keeping all events, deadlines, dependencies, and stakeholder actions current and visible.
• Proactively flag scheduling conflicts, vendor deadlines, and cross-team dependencies to the Director in advance

JOB REQUIREMENTS

• 2 + years of event coordination, event marketing, or marketing operations experience at a B2B technology services, consulting, professional services, or large enterprise company.
• Bachelors degree in Marketing, Communications, Hospitality, Business, or a related field required.
• Demonstrated experience managing end-to-end event logistics for multiple simultaneous programs, including trade shows, conferences, or corporate events with 100+ attendees.
• Experience coordinating with and managing external vendors (exhibit houses, production companies, merchandise suppliers, freight/drayage) through the full event lifecycle.
• Proficiency with project management tools such as Asana, Monday.com, Smartsheet, or equivalent; experience maintaining event planning trackers and cross-team calendars.
• Familiarity with event technology platforms (Cvent, Bizzabo, or equivalent) and lead capture tools used at B2B trade shows and conferences.
• Exceptional organizational skills and attention to detail; able to manage a high volume of concurrent tasks while maintaining strong follow-through across competing priorities.
• Clear, proactive communicator - comfortable keeping multiple internal stakeholders informed and following up independently without being prompted.
• Willingness and ability to travel domestically (and occasionally internationally) to manage on-site event execution; estimated travel 20-30% annually.
• Experience with Salesforce (CRM) for lead routing and event campaign tracking is preferred.

OUR COMPREHENSIVE BENEFITS

• Compensation for this role is $55,000 - $70,000 depending on relevant experience and level
• Health, Dental and Vision Insurance
• Health Savings Accounts (HSA) with Employer Contribution
• Flexible Spending Accounts
• Long and Short-Term Disability
• Life Insurance
• Voluntary Benefits
• Employee Assistance Program
• Paid Parental Leave
• Wellness Incentives
• Vacation and Holiday Pay
• 401(k) Retirement Plan with Employer Match
• Employee Stock Purchase
• Training and Advancement opportunities
• Tuition Reimbursement
• Birthdays Off
• Philanthropic Opportunities
• Referral Program
• Partial Gym Membership Paid
• Team Building Events
• Discount Programs

EEO Employer

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact [email protected] .