Deputy Clerk I

Job Title

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine questions or complaints; researches problems/complaints; and initiates problem resolution.

Reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules.

Processes daily case files: receives daily cases; creates permanent files; assigns to appropriate judges; documents assignments in shared spreadsheet; distributes file copies; and stamps/dockets new paperwork.

Performs data entry in specialized program applications: scans, indexes and records court case information and/or legal documents; audits and reviews data for accuracy; and maintains accurate records and filing systems.

Responds to court orders, deeds, citations, and other relevant documents regarding the court system: files court records in accordance with court procedures; processes disposed cases for archiving; and provides assistance in an assigned records room.

Issues subpoenas: dockets cases; and signs documents as Deputy Clerk of the Court as required.

Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case; assigns taxes to specific property; and balances monies received and processes as required.

Perform other duties of a similar nature or level.

Education: High school diploma or GED is required

Experience: One (1) year of customer service, administrative and/or record keeping experience

Knowledge/Skills/Abilities:

• Requires the ability to apply principles of rational systems
• Interpret instructions furnished in written, oral, diagrammatic, or schedule form
• Exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Licensing/Certification: Must possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification; and according to area of assignment.