Principal's Secretary

Job Title: Principal’s Secretary (Elementary) Under the supervision of the Principal, the Principal’s Secretary ensures the operational efficiency of the school’s main office and functions as a confidential assistant to the Principal, Assistant Principal, and other management staff. The role is the first point of contact for the school, fostering a welcoming and professional environment, ensuring the integrity and security of sensitive student information, and maintaining oversight of financial activities including bookkeeping and payroll. Responsibilities Maintain Principal’s calendar, schedule appointments and meetings. Plan, organize and coordinate school activities and communications. Act as the primary contact for students, parents, and staff; resolve administrative inquiries and maintain a positive school environment. Answer telephone communications and voicemail messages. Lead daily office operations, providing training and technical guidance to office staff. Ensure compliance with district procedures, establish work priorities, and assist school leadership in staff performance evaluations. Perform general secretarial tasks: produce letters and data reports; make photocopies; file documents; distribute mail. Draft, format, and distribute official school correspondence and messaging independently. Execute and coordinate registration, enrollment, transfer, and withdrawal of middle school students per local and state procedures. Maintain financial activities of school-based bookkeeping and financial records, including payroll and banking transactions. Oversee secure collection and accounting for monies in conjunction with school activities; ensure all monies secured, documented, and processed in strict accordance with district procedures and auditing standards. Prepare and maintain reports, records, and files regarding student data, personnel, and school operations, ensuring the highest level of integrity and confidentiality. Coordinate substitute teacher and staff coverage: manage requests, assign substitutes, communicate schedules, and ensure adequate coverage. Minimum Qualifications High school diploma or equivalent (scan and upload at application). Foreign credentials must be evaluated as U.S. High School diploma or above by an MSDE-approved organization. Three years of general administrative support or clerical experience, including one year with accounting or bookkeeping records. Associate Degree or successful completion of 60 credit hours from an accredited college or university may be substituted for up to two years of required experience. Six semester hours of accounting or bookkeeping may be substituted for one year of experience with accounting or bookkeeping records. Preferred Qualifications Experience overseeing daily office operations and training administrative staff. Administrative support/clerical experience in a PreK‑12 setting. Experience with word processing, database, and spreadsheet programs. Additional Requirements Working day: 8.5 hours, including a 30‑minute unpaid, duty‑free lunch period. Employment Information Position: 12‑month per year, HCEA‑ESP employee unit. Salary range: GradeX on the Secretaries and Assistants salary scale. Step placement per HCPSS salary procedures. Position is non‑exempt under the Fair Labor Standards Act. Benefits HCPSS offers a comprehensive benefits package for eligible employees, including participation in the Maryland State Retirement Agency pension plan (annual contribution 7% of salary). Pre‑Employment Requirements Professional references will be contacted before any offer of employment. All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review. Some positions may require completion of a physical examination and/or drug testing. Provide required identification and documentation of eligibility for employment in the United States; HCPSS participates in E‑Verify and does not offer sponsorship. Equal Opportunity Employer To request an accommodation during the application or interview process due to a documented disability, please email View email address on click.appcast.io. HCPSS celebrates diversity and prohibits discrimination, harassment, and retaliation. The system is committed to equal employment opportunity for all employees and applicants in compliance with federal, state, and local laws. Contact For questions regarding this posting, please contact Natasha Mahasa at View email address on click.appcast.io. #J-18808-Ljbffr Howard County Public School System